HomeMy WebLinkAbout2021-09-07 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, September 7, 2021
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present
Citizen Participation
Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
Kaye Ferry, Vail resident, thanked council and Vail police for responding to her concern about
golf carts and electric work carts being driven on Vail Valley Drive. She shared there were less
violators since the Vail Police had been monitoring the activity.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. August 3, 2021 Town Council Meeting Minutes
Foley made a motion to approve the August 3, 2021 meeting minutes; Langmaid seconded the
motion passed (6-0 * Stockmar was not present during vote)
3.2. August 17, 2021 Town Council Meeting Minutes
Foley made a motion to approve the August 17, 2021 meeting minutes; Langmaid seconded the
motion passed (7-0).
3.3. Resolution 39, Series 2021, A Resolution Approving a Memorandum of
Understanding in Furtherance of the Vail Sustainable Destination Initiative
Action Requested of Council: Approve, approve with amendments, or deny Resolution 39, 2021.
Town Council Meeting Minutes of September 7, 2021 Page 1
Background: In 2017 the Vail destination was certified as a Sustainable Destination under the
Mountain IDEAL standard and achieved recertification in 2021. This Memorandum of
Understanding (MOU) was initially signed in 2017 by all seven members of the Vail Destination
Stewardship Council and this version is an update to the initial MOU. The
purpose of this MOU is to set forth the initiatives undertaken by the undersigned parties to
participate in and support the purpose and goals of the Vail Sustainable Destination Initiative.
Staff Recommendation: Approve, approve with amendments, or deny Resolution 39, 2021
Langmaid made a motion to approve Resolution No. 39, Series of 2021; Coggin seconded the
motion passed (7-0).
3.4. Resolution No. 41, Series 2021, A Resolution Approving a Vacation of Easement
and Bill of Sale with the Eagle River Water and Sanitation District (the "ERWSD")
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 41,
Series 2021.
Background: The Town of Vail is constructing a project for which it has requested the ERWSD
to vacate a certain sewer easement and convey ownership of the eight -inch (8") sewer main
located within the easement, pursuant to the Vacation of Easement and Bill of Sale
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 41, Series
2021.
Coggin made a motion to approve Resolution No. 41, Series of 2021; Mason seconded the
motion passed (7-0).
3.5. Resolution 42, Series 2021, A Resolution Approving a Memorandum of
Understanding Regarding a Multidisciplinary Approach Concerning Threat Assessments
Action Requested of Council: Approve, approve with amendments, or deny Resolution 42,
Series 2021.
Background: A multidisciplinary approach to screen and prioritize concerning incidents for level
of potential risk, and determine what options are appropriate before and throughout interactions
by sharing resources.
Staff Recommendation: Approve, approve with amendments, or deny Resolution 42, Series
2021.
Coggin made a motion to approve Resolution No. 42, Series of 2021; Langmaid seconded the
motion passed (7-0).
4. Town Manager Report
4.1. Town Council Candidate Update
Robson shared his office would be hosting a candidate briefing on September 8`h in the council
chambers. This briefing would allow the candidates running for council in the upcoming election
Town Council Meeting Minutes of September 7, 2021 Page 2
on November 2 to ask staff members questions on current key topics. Additionally, Robson
stated the Council Forum hosted by the Vail Chambers Business Association on September 28
at 5:30 pm in the Grand View Room located at the top of the Lionshead parking structure.
4.2. Update on Residences Main Vail Development
George Ruther, Housing Director, provided council a brief update on the Residences Main Vail
development. The project would be conducted in 2- phases to save money.
Robson noted the phasing of the project was an important change to save tax payers dollars to
start demolition this fall with completion of the project in the Spring of 2023.
4.3. Public Health Update
Robson shared a public health update and noted positive infections were on the rise in Eagle
County. He had signed an executive order requiring masks be worn by the public in all town
buildings regardless of vaccination status.
5. Action Items
5.1. Resolution No. 40, Series of 2021, Resolution No. 40, Series of 2021, A Resolution
Approving a Memorandum of Understanding Establishing a Regional Transit Authority
Formation Committee
Presenter(s): Scott Robson, Town Manager and Greg Hall, Director of Public Works
Action Requested of Council: Approve, approve with amendments, or deny Resolution No. 40,
2021.
Background: The attached Memorandum of Understanding is intended to embark on the next
level of structured collaboration and focus to understand the details of a potential Regional
Transit Authority and implement a comprehensive outreach program to inform stakeholders and
receive stakeholder input.
Staff Recommendation: Approve, approve with amendments, or deny Resolution No. 40, 2021.
Robson provided council an overview of the memorandum of understanding ("MOU")
establishing a regional transit authority ("RTA") to serve the Eagle River Valley. The MOU
proposed the formation of an RTA Formation Committee, an RTA Technical Committee, and an
RTA Community Stakeholders Committee. Eagle County, the Town of Vail and the Town of
Avon are contemplated to fund Phase I of planning costs so that effort could proceed by
retaining a community outreach facilitator by October. The town would contribute $10,000
towards Phase I. Phase II contemplated funding contributions by all municipalities that would
participate in the RTA planning effort in 2022. Robson noted that the effort was anticipated to
lead up to November of 2022 to approve an RTA and may potentially include a tax funding
question to support enhancements to regional transit services. The town would budget $60,000
in 2022 for Phase 11. The contemplated RTA would also include dedicated funding to support
the Eagle Air Alliance and subsidies to secure new direct flights to Eagle County Regional
Airport.
Town Council Meeting Minutes of September 7, 2021 Page 3
Chapin thought the MOU would give the Town a stronger voice at the table and would be in
favor of the MOU.
Stockmar requested he be considered to represent Vail since he had been attending all Eagle
County Transportation meetings.
Coggin made a motion to approve Resolution No. 40, Series of 2021; Stockmar seconded the
motion passed (7-0).
5.2. Ordinance No. 18, Series 2021, First Reading, an ordinance concerning the
Residences at Main Vail and in connection therewith authorizing the project, the leasing
of certain town property, and the execution and delivery of a site lease, lease purchase
agreement and other documents.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve, approve with amendments, or deny first reading of
Ordinance No. 18, Series 2021.
Background: Please see attached memorandum.
Staff Recommendation: Approve, approve with amendments, or deny first reading of Ordinance
No. 18, Series 2021.
Halloran reviewed Ordinance No. 18, Series of 2021 with council stating on June 15, council
directed staff to move forward with financing the estimated $26.5 million Residences at Main
Vail housing project with a $25.0 million, 30-year Certificate of Participation (COP). Halloran
stated the purpose of this ordinance was to authorize the town to issue the debt.
Chapin stated there had been rises in the interest rates since the first-time council discussed
this matter. Halloran agreed that since June the interest rate was 1.67% and now interest the
interest rate was 2.07% and could still change since we don't have a rate lock at this time.
Foley confirmed the debt service would be covered by rent income generated by the units.
Halloran confirmed that was the plan. She went on to say rent would be similar to the rent rates
at Lions Ridge.
Coggin inquired about the different dollar numbers of $26.5M, $25M and $25.3M that were
mentioned in the staff memorandum. Halloran stated the development company had currently
estimated the project completion at $26.5M and portion of that estimated was contingency and
the thought was to not finance contingency in hopes it would not be needed. The debt issued
would be for the $25M. The $25.3M the $300,000 is for the cost of the COPs.
There was no public comment.
Council had no further questions.
Coggin made amotion to approve Ordinance No. 40, Series of 2021; Mason seconded the
motion passed (7-0).
Town Council Meeting Minutes of September 7, 2021 Page 4
5.3. Ordinance No. 19, Series of 2021, First Reading, an Ordinance Amending Title 7 of
the Vail Town Code to Permit the Town to Designate Dismount Zones
Presenter(s): Ryan Kenney, Vail Police Commander
Action Requested of Council: Approve, approve with amendments or deny Ordinance 19, Series
2021.
Background: Town Council directed staff to look for solutions to the pedestrian/biker interactions
occurring in the Village and Lionshead. Staff research has shown dismount zones may ease the
congestion in certain areas and improve safety. Ordinance No.19, Series 2021 will give
authority to establish bicycle dismount zones and enforce violations.
Staff Recommendation: Approve, approve with amendments or deny Ordinance 19, Series
2021.
Kenney reviewed the Ordinance No. 19, Series of 2021 with council sharing the ordinance had
fines and penalties that would allow the police department to enforce the dismount zones in the
village. Kenney stated the police intend to do more educating riders rather than ticketing them.
Langmaid inquired if there are good routes for riders to use to bypass the dismount zones.
Kenney stated the literature that was being created to educate residents and guests had the
routes around the dismount zones. Kenney shared those routes are quicker for riders to use
rather than trying to ride through the village on busy days.
Langmaid also requested more bike racks that accommodate a variety of tire sizes and even
possibly having bike lockers.
Foley asked if the signs would also be in Spanish for our many South American guests.
Robson stated the signs would display the universal symbology but yes, some signs would be in
dual language.
Public comment was called.
Benjamin Donnelly, owner of Vail Pedicabs, requested council consider exempting his pedicabs
from the dismount zone regulations.
Council agreed the pedicab service would be exempt from this ordinance.
There was no more public comment.
Council had no more questions.
Bruno made a motion to approve Ordinance No. 19, Series of 2021 with the amendment to
exempt the pedicab business; Coggin seconded the motion passed (7-0).
6. Public Hearings
6.1. Ordinance No. 16, Series of 2021 - Second reading An Ordinance Approving
Amendments to Special Development District No. 43, Highline Double Tree
Town Council Meeting Minutes of September 7, 2021 Page 5
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 16,
Series of 2021, upon second reading.
Background: The PEC heard an application for a minor subdivision on the Highline Double Tree
property on March 8th of 2020 and approved the plat. That plat, however, was not recorded and
an adjustment to the lot line was needed. For this reason, a subsequent minor subdivision
application was received. At the July 26th PEC meeting the conditional use permit for the
commercial spaces was approved as well as the latest minor subdivision application. The PEC
also recommended approval of the SDD amendment with a vote of 4-2 (Perez and Pratt
opposed). The opposed commissioners were concerned with the extended approval timeline.
Staff Recommendation: Approve, approve with modifications, or deny Ordinance No. 16, Series
of 2021, upon second reading.
Roy reviewed Ordinance No. 16, Series of 2021 with council stating there were no changes
since the first reading.
There was no public comment.
Coggin made a motion to approve Ordinance No. 16, Series of 2021 upon second reading;
Bruno seconded the motion passed (7-0).
6.2. Ordinance No. 17, Series of 2021, second reading -An Ordinance Rezoning Vail
Village Filing 1, Block 5, Lots 1-6 from High Density MultipleFamily (HDMF) to the Vail
Village Townhouse (VVT) District
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 17,
Series of 2021, upon second reading.
Background: On August 21, 2012 the Vail Town council adopted Ordinance No. 2 Series of
2012 establishing the Vail Village Townhouse Zone District. The Vail Village Townhouse (VVT)
District was adopted following numerous public hearings before the Planning and Environmental
Commission and the Town Council. At first it was a private property owner -initiated application
and later, as a Community Development staff led effort. In 2014 the Vail Rowhouses 7-13 and
Texas Townhomes went through the rezoning process to change the zoning on their lots from
HDMF to the VVT district.
Staff Recommendation: Approve, approve with modifications, or deny Ordinance No. 17, Series
of 2021, upon second reading.
Roy reviewed Ordinance No. 17, Series of 2021 with council stating there were no changes
since the first reading.
There was no public comment.
Town Council Meeting Minutes of September 7, 2021 Page 6
Coggin made a motion to approve Ordinance No. 17, Series of 2021 upon second reading;
Mason seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:00
p.m.
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Attest:
ve Chapift, Mayor
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Tammy Nabel, Town Cler � ''`,i.0,'
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Town Council Meeting Minutes of September 7, 2021 Page 7