HomeMy WebLinkAbout2021-10-05 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, October 5, 2021
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present
1. Citizen Participation
Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
Dick Neal, Vail resident, had questions about Ballot Issue 2A such as how much money would
be raised over 30 years; how would the money be used; and he asked about the long-term
planning for the community.
Kelly Alter and Lelia Conlin both announced their candidacy for the Eagle County School Board
on November 2.
Taylor Gardarian, Eagle County resident, asked council to consider a tunnel from Avon to East
Vail.
Donna Mumma, Vail resident, spoke to council against the storybook panels that have been
placed around the Big Horn park pond. Mumma felt the panels around the pond were
dangerous and not appropriate location. She suggested moving the signs.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. September 7, 2021 Town Council Meeting Minutes
Langmaid made a motion to approve September 7, 2021 Town Council meeting minutes;
Stockmar seconded the motion passed (7-0).
3.2. September 21, 2021 Town Council Meeting Minutes
Town Council Meeting Minutes of October 5, 2021 Page 1
Langmaid made a motion to approve September 21, 2021 Town Council meeting minutes;
Stockmar seconded the motion passed (7-0).
4. Town Manager Report
Assistant Town Manager Patty McKenny provided council with updates regarding the upcoming
coordinated November 2 election and the loading and delivery program. McKenny stated ballots
would be mailed this Friday and reminded the audience there was a 24-hour secured ballot drop
off box located in front of the municipal building. Additionally, she reminded the business
community about upcoming loading and delivery meetings taking place this week and next.
5. Presentations / Discussion
5.1. Children's Garden of Learning Relocation Project Update
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve reallocation of additional funds for the Children's Garden
of Learning Relocation Project
Background: The Town of Vail is in the process of relocating the Children's Garden of Learning.
The project is near completion; however, it will require additional funding to be completed.
Staff Recommendation: Approve reallocation of additional funds for the Children's Garden of
Learning Relocation Project
Kassmel spoke with council regarding the relocation of the Children's Garden of Learning. The
project was initially scheduled to be completed by October 1 st, however additional work and
subcontractor availability have delayed the project. The new projected completion date is
October 18th, with a projected Temporary Certificate of Occupancy and State Daycare
inspection on October 6th. If the project received the TCO and passed the State
Daycare inspection on October 6th, the final State licensing may take up to 10 days to
receive. Therefore, the move in date for CGL into the new facility is likely to fall
between October 11th and October 18th, one to two weeks later than initially expected.
The construction of the project was anticipated to exceed the current budget by $250,000. The
additional costs were largely due to unanticipated design changes and material costs. The bulk
of these costs can be attributed to;
✓ Lumber Material Costs $100,000
✓ Heating and Plumbing Connections within the Crawlspace $85,000
✓ Fire Sprinkler within the crawlspace and roof overhangs $80,000
Kassmel stated the overage would be overset by savings incurred on the Frontage Road
roundabout project.
Council had no questions.
Coggin made a motion to authorize the Town Manager to increase the CGL budget by
$250,000; Mason seconded the motion passed (7-0).
6. Action Items
Town Council Meeting Minutes of October 5, 2021 Page 2
6.1. Resolution No. 46, Series of 2021, A Resolution in Support of Town of Vail Ballot
Issue 2A - Funding Town of Vail Housing Initiatives Through a 0.5% Increase in Sales Tax
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 46,
Series of 2021
Background: The Town Council adopted Resolution No. 36, Series 2021, A Resolution of the
Vail Town Council submitting a ballot issue (2A) to the registered electors of the Town at the
Town's Regular Election on November 2, 2021 on August 17, 2021. The Town Council wants to
support workforce housing solutions by ensuring dedicated funding sources are available for
the initiatives and programs
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 46, Series
of 2021.
Langmaid stated she was in support of Ballot Issue 2A and the town had a clear vision in the
next 5 years as to where the money would be spent, including $70M for redevelopment of
Timber Ridge.
Bruno said the ballot measure would put the town in a position to respond to opportunities that
present themselves. She felt housing for locals would help sustain the community.
Coggin stated he was strongly in support of Ballot Issue 2A. Coggin said the tax would raise an
estimated $215 million over the 30-year term.
Mason felt Ballot Issue 2A was a legacy vote since sales tax hasn't been raised since 1974.
Mason stated 2A would secure the future of Vail.
Chapin supported Ballot Issue 2A stating employees in Vail need housing to continue to be a
world class resort.
Stockmar said he voted in support of putting Ballot Issue 2A on the November 2 ballot for Vail
voters to consider.
Foley encouraged people to get out and vote
Coggin made a motion to approve Resolution No. 46, Series of 2021; Foley seconded the
motion passed (7-0).
6.2. Ordinance No. 20, Series of 2021, First Reading, an Ordinance Amending Title 7
Chapter 8 of the Vail Town Code Regarding Low -Speed Electric Vehicles in Vail Village
Presenter(s): Commander Ryan Kenney, Vail Police Department and Greg Hall, Director of
Public Works
Action Requested of Council: Approve, approve with amendments, or deny First Reading of
Ordinance 21, Series 2021.
Town Council Meeting Minutes of October 5, 2021 Page 3
Background: The current LSEV ordinance (7-8-3) has no controls on size, weight, number, or
use of low -speed electric vehicles. The increase of popularity of LSEV's creates the potential for
multiple businesses utilizing LSEV's to accomplish any number of tasks. Multiple LSEV's
navigating the Village and Lionshead could create congestion, safety, and aesthetic issues.
Staff Recommendation: Approve, approve with amendments, or deny First Reading of
Ordinance 21, Series 2021.
Kenney reviewed Ordinance No. 20, Series of 2021 with council stating the ordinance
established a permitting process for low -speed vehicles("LSEV") used in Vail Village or
Lionshead. The permitting process would allow the Town to influence the number, size and use
of LSEV's. The police department would issue and maintain LSEV permits. No permits would be
issued for LSEV's moving any goods or products. Permits for moving people with an LSEV
would be issued based on current state statute and Town Code but would not allow access to
Vail Village or Lionshead. Businesses seeking an LSEV permit for moving people would be
allowed to drop passengers at any of the approved skier drop off locations.
There was no public comment.
Bruno asked if the ordinance would interfere with the Lion using their LSEV? Kenney replied it
would not.
Coggin made a motion to approve Ordinance No. 20, Series of 2021 upon first reading;
Stockmar seconded the motion passed (7-0).
6.3. Ordinance No. 21, Series 2021, First Reading, Ordinance adopting a budget and
financial plan and making appropriations to pay the costs, expenses and liabilities of the
Town of Vail, Colorado for its fiscal year January 1, 2022 through December 31, 2022.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 21, Series
2021.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2021.
Smith presented the first reading of Ordinance No. 21, Series of 2021 with the council reminding
them they had seen a draft of the budget during the September 21 meeting. Smith reviewed the
changes per their direction at that September 21 meeting.
Expenditures
General Fund
✓ Council requested to fund Snow Days and Spring Back events as signature events in
2022 at $300,000 each (an increase of $400,000 total).
✓ A vacant fleet position for administrative needs in both the Public Works and the
Fleet departments. This would not increase the total headcount but would increase
expenditures by $71,504, allocated between the General Fund ($17,876) and Heavy
Equipment Fund ($53,628).
Town Council Meeting Minutes of October 5, 2021 Page 4
✓ $60,000 for the town's portion of a regional transportation authority study.
✓ $10,000 was requested to contract with Inntopia to perform a transient inventory
study. This study is planned for the Spring of 2022.
Smith listed the significant capital projects that were planned in 2022:
➢ $2.OM: Oversized Vehicle Parking Area to replace previous location now
home to the Children's Garden of Learning temporary facility (possible VRA
reimbursement dependent on final location)
➢ $1.7M: Replacement of 20-year-old fire truck
➢ $2.3M: Gore Valley Trail Realignment in Lionshead (pending Vail Resorts
contribution)
➢ $1.5M: Ford Park Turf Installation (staff to explore partnership opportunities with VRD
and ERWSD)
➢ $1.OM: Athletic Fields Restroom/Storage Facility Reconstruction
Smith stated $9.1 M of reserves would be utilized to fund Council Contributions and Events and
large RETT capital projects during 2022.
Bruno confirmed the police vehicle take-home program would be considered an employee
benefit.
Public comment was called.
Chris Chantler, Vail resident, asked council to reconsider artificial turf on the athletic fields. He
stated there were environmental concerns when using artificial turf and natural grass fields need
to stay in Vail.
Joanna Rock, Eagle County resident, would like to see the bike program benefit all county
residents. She urged council to work with other municipalities to achieve that goal.
Public comment was closed.
Council requested staff to provide more information concerning artificial turf during the second
reading of the budget on October 19.
Foley made a motion to approve Ordinance No. 21, Series of 2021 with the addition of $250,000
for the construction of Children's Garden of Learning facility; Stockmar seconded the motion
passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:30
p.m.
Town Council Meeting Minutes of October 5, 2021
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