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Home My WebLink About2021-01-05 Town Council MinutesVail Town Council Meeting Minutes Tuesday, January 5, 2021 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tern Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scoff Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk Citizen Participation There was none. 2. Consent Agenda 2.1. Resolution No. 1, Series of 2021, A Resolution Adopting the Town's Website as the Town's Posting Location Action Requested of Council: approve, approve with amendments, or deny Resolution No. 1, Series of 2021 Background: At the beginning of the year the Town Council adopts a posting location for public notices. Staff Recommendation: Approve, approve with amendments, or deny Resolution No. 1, Series of 2021. Coggin made a motion to approve Resolution No. 1, Series of 2021; Foley seconded the motion passed (7-0). 2.2. Resolution No. 2, Series of 2021, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2021 Through December 31, 2021. Town Council Meeting Minutes of January 5, 2021 Page 1 Action Requested of Council: Approve, approve with amendments, or deny Resolution No. 2, Series of 2021. Background: See attached memo. Staff Recommendation: Approve, approve with amendments, or deny Resolution No. 2, Series of 2021. Coggin made a motion to approve Resolution No. 2, Series of 2021; Stockmar seconded the motion passed (7-0). 2.3. 911 CAII Processing Equipment Contract Award Background: Vail Public Safety Communications Center installed the current Patriot Phone system in 2015. Upgrades are needed to keep the system up to date and to meet Federal NG911 standards. This system was paid forand is maintained entirely by the Eagle County E911 Authority Board. Staff Recommendation: Authorize the Town Manager to enter into an agreement with Motorola Solutions in an amount not to exceed $260,913. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Motorola Solution in an amount not to exceed $260,913; Foley seconded the motion passed (7- 0). 2.4. Award of a construction contract to construct improvements for the renovation of the landscaping around the Ford Park Playground. Background: The landscaping of the area around the Ford Park Playground and basketball court is in poor condition due to erosion and foot traffic. Renovation of the landscape is included in the 2020 RETT Capital Budget. The Design Review Board has approved the plan of the renovation. The project was publicly bid with GH Daniels and Associates submitting the low bid. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with GH Daniels III and Associates, Inc. to construct improvements relative to the Ford Park Playground Landscape Renovation in the amount not to exceed $69,054.00. Mason made a motion to authorize the Town Manager to enter into an agreement with GH Daniels III and Associates Inc. in an amount not to exceed $69,054.00; Coggin seconded the motion passed (7-0). 2.5. Public Works Shop Limited Preconstruction Project Contract Award Action Requested of Council: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Hyder Construction to perform the Public Works Shop Limited Preconstruction project in the amount of, and not to exceed, $345,500. Coggin made a motion to authorize the Town Manager to enter into an agreement with Hyder Construction in an amount not to exceed $345,500; Foley seconded the motion passed (7-0). Town Council Meeting Minutes of January 5, 2021 Page 2 3. Town Manager Report Robson started his report to the council congratulating Municipal Judge Buck Allen upon his 42nd year. He reported the town had been lobbying for state changes in transit capacity. Robson stated as a result of executive session, earlier that afternoon, a pre -development agreement between the town and Triumph Development would be presented to council at the next public meeting on Jan. 19. The pre -development agreement was intended to facilitate deed -restricted residential development on Lot 3, Middle Creek and the redevelopment of the Timber Ridge Village Apartments. Additionally, Robson provided an update on the vaccination process in Eagle County. Most of Vail's emergency service workers had been vaccinated and the county was now working to vaccinate those 70 and older. The county remained in the orange COVID-19 risk level. The town had been busy over the holidays and the events including Revely Vail, Winterfest, Holidays in Vail and Magic of Lights Vail, and the fireworks were all well received. Gift card redemption program was also successful. Robson also thanked the Police Department fortheir heavy lift in safely accommodating the Vice President's trip during the holidays. 4. Action Items 4.1. Ordinance No. 1, Series of 2021, First Reading, An Ordinance Repealing and Reenacting Chapter 2 of Title 6 of the Vail Town Code Regarding Procedures for Disposing on Unclaimed Property in the Town Presenter(s): Craig Bettis, Vail Police Commander Action Requested of Council: Approve, approve with amendments, or deny Ordinance No. 1, Series of 2021 upon first reading Background: Ordinance No. 1, Series of 2021 would update the Vail Town Code to reflect the recent updates to Unclaimed Property Act, C.R.S. §§38-13-101, et seq. (the "Act"). Staff Recommendation: Approve, approve with amendments, or deny Ordinance No. 1, Series of 2021 upon first reading Matt Mire, Town Attorney, reviewed Ordinance No. 1, Series of 2021 with council explaining this ordinance was more for code cleanup based on opting out of the Unclaimed Property Act, C.R.S. §§ 38-13-101, et seq. due to the administrative burden it has placed on staff in the past. Council had no questions. There was no public comment. Coggin made a motion to approve Ordinance No. 1, Series of 2021 upon first reading; Mason seconded the motion passed (7-0). 4.2. Dead Drift Development, represented by Jack Snow of RKD Architecture, requests a Construction License Agreement to install temporary soil nails in Town of Vail Open Space Town Council Meeting Minutes of January 5, 2021 Page 3 Presenter(s): Jonathan Spence, Planning Manager and Tom Kassmel, Town Engineer Action Requested of Council: The Community Development Department requests that the Town Council evaluate the proposal to utilize Town of Vail property for sub -surface soil nails. This utilization of Town of Vail property would be subject to the terms of a construction license agreement. Background: Dead Drift Development, represented by Jack Snow of RKD Architecture, requests a Construction License Agreement to install temporary soil nails in Town of Vail property in the open space strip of land separating 1390 and 1469 Greenhill Ct. Staff Recommendation: The Community Development Department recommends that the Vail Town Council instructs the Town Manager to: Sign the Construction License Agreement on behalf of the property owner. Spence introduced the topic to council stating the request was for a Construction License Agreement to install temporary soil nails in Town of Vail property in the open space strip of land separating 1390 and 1469 Greenhill Ct. A new two-family residence was currently under construction on 1469 Greenhill Ct. The purpose of the soil nails was to increase the project efficiency and safety while reducing cost and minimizing site disturbance. Kassmel, stated this could set precedence setting by putting soil nails in open space. The only other location where that was previously allowed was the Solar Vail Housing development. Council asked questions concerning the pros and cons of leaving the soil nails in the ground permanently. Mire stated if council was in favor of moving forward the motion would be to direct staff to enter into a license agreement forthe temporary construction in a form approved by the attorney; Stockmar stated so moved; Coggin seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 6:40 p.m. Stbmitted, Attest: DaveE-K�pin, l ayor NOPL Tammy NretrF3�o(n Cl O R A_ � Town Council Meeting Minutes of January 5, 2021 Page 4