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Home My WebLink About2021-01-19 Town Council MinutesVail Town Council Meeting Minutes Tuesday, January 19, 2021 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. M embers present: Mem bers absent: Staff members present: Citizen Participation Dave Chapin, Mayor Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Kim Langmaid, Mayor Pro Tern Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Deputy Town Clerk There was none. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1. December 1, 2020 Town Council Meeting Minutes Foley made a motion to approve the December 1, 2021 Town Council meeting minutes; Bruno seconded the motion passed (6-0*) 3.2. December 15, 2020 Town Council Meeting Minutes Foley made a motion to approve December 15, 2020 Town Council meeting minutes; Mason seconded the motion passed (6-0') 3.3. Resolution No. 4, Series of 2021, A Resolution of the Vail Town Council Ratifying the Town Manager's Emergency Order Waiving Certain Local Liquor License Fees for the Town of Vail Town Council Meeting Minutes of January 19, 2021 Page 1 Action Requested of Council: Approve, approve with amendments or deny Resolution No. 4, Series of 2020 Background: Due to Senate Bill 20B-001 the Colorado Department of Revenue Liquor Enforcement waived fees for new applications, renewal, late renewal, reissuance renewal, and COVID-19 Temporary Modification for specific liquor license types from December 7, 2020 to December7,2021. The attached resolution would run parallel with the states liquor fee schedule and waive the local fees for the same. Mason made a motion to approve Resolution No. 4, Series of 2021; Stockmar seconded the motion passed (6-0`) 3.4. Resort Entertainment for Ambient Entertainment Funding Agreement Background: In response to the COVID-19 pandemic, the Town has experimented with providing ambient, surprise and delight, entertainment in the village core areas. Town Council has budgeted $300,000 for the continuation of this programming in 2021. Town Staff has engaged Resort Entertainment to program ambient entertainment for the winter season with a budget approved up to $120,000. Staff Recommendation: Authorize the Town Manager to enter into an agreement with Resort Entertainment Group in an amount not to exceed $120,000 forthe Ambient Entertainment program to run through April 15, 2021. Coggin made a motion to authorize the Town Manager to enter into an agreement with Resort Entertainment Group in an amount not to exceed $120,000; Mason seconded the motion passed (6-0") 3.5. Children's Garden of Learning Modular Vendor Contract Award Background: The Town of Vail is planning on relocating the Children's Garden of Learning from Middle Creek Lot 3 to the Lionshead Oversize Parking Lot for the next 3-5 years. A Request For Proposals was issued for a Modular Vender to construct 5 Modular Buildings for this temporary move. Staff Recommendation: Authorize the Town Manager to enter into a contract with Palomar Modular Buildings in an amount not to exceed $760,000; and to not pursue the VCG deduct option in consideration of the overall quality and design of the building, and the efforts the town is taking to make sure it does not look or feel like a modular building. Coggin made a motion to authorize the Town Manager to enter into an agreement with Palomar Modular Buildings in an amount not to exceed $760,000; Stockmar seconded the motion passed (6-0") 3.6. Public Works Shop Project Xcel Energy Upgrades Expenditure Authorization Background: The Public Works Shop expansion was approved within the 2021 budget process. In order to stay on schedule fora spring 2021 construction start. The Xcel Energy infrastructure serving the Public Works complex needs to be upsized. The Town Staff worked with Xcel Energy designers to ensure this upgrade will not only serve the current project but will accommodate all future masterplan elements including additional housing. The work is more Town Council Meeting Minutes of January 19, 2021 Page 2 extensive than most upgrades. The work will take place from intersection of Vail Valley Drive and Sunburst Drive to the Town of Vail Shop Building. This work will be disruptive to the access to the shop and coordinating the construction in a May time frame is the least impactful. Authorizing the expenditure now facilitates scheduling with Xcel energy as construction schedule and priorities are based on actual payment in advance of the construction. The cost of the work is $ 245,000. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Xcel Energy to upgrade utility facilities serving the Public Works Shop complex in the amount not to exceed $245,000. Coggin made a motion to authorize the Town Manager to enter into an agreement with Xcel Energy in an amount not to exceed $245,000; Mason seconded the motion passed (6-0*) 4. Town Manager Report 4.1. Update about Council Chambers Remodel Robson provided an update on a remodel of the Town Council Chambers stating this would occur over the next few months while the chambers are not being used due to current health restrictions. 4.2. Vail Destination Straw Poll Report (short-term occupancy report) Mia Vlaar, Economic Development Director, reviewed the Vail Destination Straw Poll Report stating this poll will provide a new weekly data from 10 lodges. Vlaar explained Vail businesses may find the information helpful for staffing, food ordering and other planning within the business community. Council requested the report be posted on the town's webpage for all business to see and use? Vlaar stated it would be posted every Wednesday afternoon and it will be a great tool for the town businesses. 5. Presentations / Discussion 5.1. EC Alert Update Presenter(s): Marc Wentworth, Vail Public Safety Communications Center Director Action Requested of Council: Listen to discussion and ask questions. Background: Everbridge was selected as the messaging vendor by the E911 Authority Board in 2014, chosen to replace the previously used 'Roam Secure' software. This contract and billing model is set to change with our contract renewal in March 2021, we must change our messaging practices to avoid an approximate tripling of that cost. Since the cost increase is due to the sheer volume of SMS messaging that the communication center sends out, the simplest and most efficient way to make these changes is to use the Everbridge App which allows us to send the same volume of messaging as we do currently through the app, with no added cost. Town Council Meeting Minutes of January 19, 2021 Page 3 Wentworth provide council an overview upcoming changes to the EC Alert format that would change the way Vail residents and guests receive non -emergency messaging such as road and area alerts beginning on February 1. The new provider Everbridge would require subscribers to download a free app for non -emergency alerts. Council thanked Wentworth for the update. 6. Action Items 6.1. Resolution No. 3, Series of 2021, A Resolution Approving a Pre -Development Agreement Between the Town of Vail and Triumph Development West LLC. Presenter(s): George Ruther, Housing Director; and Matt Mire, Town Attorney Action Requested of Council: Approve, approve with modifications, or deny Resolution No. 3, Series of 2021. Background: The purpose of this agenda item is to present a summary of the terms of a pre - development agreement by and between the Town of Vail and Triumph Development West, LLC. The terms of the agreement are intended as initial steps to facilitate the future development of deed restricted homes on Lot 3, Middle Creek Subdivision (the "Middle Creek Project") and Lot 1, Timber Ridge Subdivision (the "Timber Ridge Project"). The agreement serves, in part, to advance the strategic actions of the Vail Town Council's Alternate Housing Sites Initiative. Staff Recommendation: Approve Resolution No. 3, Series of 2021. Chapin deferred Resolution No. 3, Series of 2021 to a future date. 7. Public Hearings 7.1. Ordinance No. 1, Series of 2021, Second Reading, An Ordinance Repealing and Reenacting Chapter 2 of Title 6 of the Vail Town Code Regarding Procedures for Disposing on Unclaimed Property in the Town Presenter(s): Craig Bettis, Vail Police Commander Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 1, Series of 2021 upon second reading Background: Ordinance No. 1, Series of 2021 would update the Vail Town Code to reflect the recent updates to Unclaimed Property Act, C.R.S. §§ 8-13-101, et seq. (the "Act"). Staff Recommendation: Approve, approve with amendments, or deny Ordinance No. 1, Series of 2021 upon second reading. Matt Mire, Town Attorney, stated there were no changes to Ordinance No. 1, Series of 2021 since first reading. Council had no comment. Town Council Meeting Minutes of January 19, 2021 Page 4 There was no public comment. Coggin made a motion to approve Ordinance No. 1, Series of 2021; Stockmar seconded the motion passed (6-0*) There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (6-0) and the meeting adjourned at 6:45 p.m. Respectfully Submitted, f —)J MI Attest: �'- Dave C in, M )-yor a my own er � )1' Town Council Meeting Minutes of January 19, 2021 Page 5