HomeMy WebLinkAbout2021-02-16 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, February 16, 2021
6:00 P.M.
Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present
Members absent:
Staff members present
1. Citizen Participation
Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Kevin Foley
Jen Mason
Brian Stockmar
Travis Coggin
Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
Jonathan Staufer, Vail resident, expressed frustration about the Vail Resorts owned parcel Booth
Heights. Staufer encouraged council to not follow Vail Resorts lack of concern for Vail's quality of
life but instead to remember the community and the council's mission statement when considering
Middle Creek Lot 3 development agreement with Triumph Development.
Larry Stewart, Vail resident, expressed concern on council's use of executive sessions. Stewart
encouraged the council to only use executive session only when necessary and have more
discussions in public. Additionally, He noted a topic discussed during today's executive session
questioning why the council would negotiate a master lease agreement with Vail Resorts at
Timber Ridge.
Blondie Vucich, Vail resident, expressed concerns about council's use of executive sessions. She
too requested council have more discussions before the citizens and not behind closed doors.
Tom Vucich, Vail resident, asked for clarification on a comment made at the last council meeting
regarding the Open Lands Plan as it relates to use of condemnation.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
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3.1. January 5, 2021 Town Council Meeting Minutes
Foley made a motion to approve the January 5, 2021 Town Council meeting minutes; Mason
seconded the motion passed (6-0).
3.2. January 19, 2021 Town Council Meeting Minutes
Foley made a motion to approve the January 19, 2021 Town Council meeting minutes; Mason
seconded the motion passed (5-0*Langmaid recused)
3.3. Vail Daily Professional Service Contract Award
Background: The Town of Vail 2021 operating budget provides for print and digital advertising in
publications produced by Colorado Mountain News Media across all departments. This budgeting
process provides the foundation to establish advertising rates for 2021 as described in a
partnership agreement with Colorado Mountain News Media. The agreement is for up to $90,000
to be spent across all departments which is over 50% off community rates. In accordance with
town policy, the Town Council must authorize the Town Manager or its designee to enter into
agreements above $50,000.
Staff Recommendation: Authorize the Town Manager to enter into the Professional Service
Agreement with Vail Daily in a form approved by the Town Attorney not to exceed $90,000.
Foley made a motion to authorize the Town Manager to enter into the professional service
agreement with the Vail Daily not to exceed $90,000.00; Mason seconded the motion passed (6-
0).
3.4. Vail 2021 Crack Seal Contract Award
Action Requested of Council: Authorize the Town Manager to enter into an agreement with
Superior Asphalt LC to complete the Vail 2021 Crack Seal project.
Background: Staff received 2 bids for the Vail 2021 Crack Seal project from Superior Asphalt and
A-1 Chipseal. The project is budgeted with the Capital Street Maintenance budget and is within
the engineer's estimate. The project includes crack filling on all asphalt roads, recreation paths
and trailhead parking lots in the Town of Vail. The project is scheduled to be completed by June
11, 2020
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Superior Asphalt LC to complete the Vail 2021 Crack Seal
project in the amount not to exceed $155,000.00
Langmaid made a motion to authorize the Town Manager to enter into an agreement with Superior
Asphalt LC in an amount not to exceed $155,000.00; Foley seconded the motion passed (6-0).
3.5. Public Works Shop Construction Project Contract Award Hyder Construction
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Background: The Public Works Shop expansion was approved within the 2021 budget process.
On January 5, 2021 the Town Council awarded a limited preconstruction package to Hyder
Construction. On February 2, 2021 the Town Council awarded the financing for the project. This
award is the total construction contract which includes the previously awarded preconstruction
work to Hyder Construction in the amount of $16,197,970.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Hyder Construction for the construction of the Public Works
Shop project in the amount of, and not to exceed, $16,197,970. Contingent on final closing of the
project financing, scheduled for February 17, 2021.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with Hyder
Construction in an amount not to exceed $16,197,970; Stockmar seconded the motion passed
(6-0).
4. Town Manager Report
4.1. Update about Eagle County Public Health 5 Star Certification Program
Presenter(s): Scott Robson, Town Manager
Robson requested the council to rescind a 2-year extension of the Booth Heights development
application approved previously by Resolution 44, saying it would be a grant of special privilege
now that Vail Resorts was no longer negotiating with town. Robson also provided an update on
Eagle County's 5-Star program related to enhanced public health protocols that would allow
restaurants additional capacity. Stephanie Bibbens in the Town Clerk's Office would be Vail's
point of contact for inspections and follow up.
5. Public Hearings
5.1. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final
decision of the Town of Vail Design Review Board on January 20, 2021 for the approval of
a early childhood education center, located at 330 South Frontage road West, Lot 1, Block
2, Vail Lionshead Filing No. 1, and setting forth details in regard thereto
Presenter(s): Jonathan Spence, Planning Manager and Tom Kassmel, Town Engineer
Action Requested of Council: Shall the Town Council uphold or overturn the DRB decision of
denial related to DRB20-0582 Children's Garden of Learning?
Background: On January 20, 2021, the application was heard before the DRB in a public hearing
format. After deliberations, following a discussion between the applicant and the members of the
DRB and after a request for public comment, the DRB voted 3-1-1, with Board Member Rediker
in opposition to the motion and Board member Austin recused, to deny the project.
Kassmel presented an overview of relocation of the Children's Garden of Learning to council. The
facility would be temporarily relocated for 3-5 years until a permanent location was determined.
The new was a 4700sf modular built building that would be repurposed and relocated after the
Town Council Meeting Minutes of February 16, 2021 Page 3
school was permanently located. Kassmel reviewed the DRB design guidelines and compatibility
the facility had with existing structures, surroundings and environment.
There was no public comment.
Each council member expressed support for the project as presented.
Foley made a motion to overturn the January 20, 2021 Design Review Board decision to deny a
request for construction of a new early childhood education center, 330 South Frontage Road
West, Lot 1, block 2, Vail Lionshead Filing No. 1. The Vail Town Code was not properly applied
in regard to the January 20, 2021 Design Review Board decision to deny the application for new
early childhood education center, DRB20-0582. Furthermore, the Vail Town Council finds that the
proposed building design was compatible with existing structures, their surroundings, and with
Vail's environment, and was in compliance with Title 12, Zoning Regulations, and Title 14,
Development Standards, of the Vail Town Code, located at 330 South Frontage road West, Lot
1, block 2, Vail Lionshead Filing No. 1; Stockmar seconded the motion passed (6-0).
There being no further business to come before the council, Foley moved to adjourn the meeting;
Stockmar seconded the motion which passed (6-0) and the meeting adjourned at 7:00 p.m.
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