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HomeMy WebLinkAbout2022-09-06 Town Council MinutesVail Town Council Meeting Minutes Tuesday, September 6, 2022 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present: Staff members present: 1. Citizen Participation Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tern Barry Davis Kevin Foley Jeri Mason Pete Seibert Jonathan Staufer Stan Zemler, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk Diane Carpenter, a Vail resident, expressed her concern for safety regarding trees near the Vail Village at Gore Creek in the Restore the Gore Project. Debbie King Ford, a Vail resident, asked Council to stay the course regarding the eminent domain and condemnation process for the Booth Heights property. She also stated there was support within the community that would like to donate money towards the issue and that the RETT Funds were designated in 1980 to purchase open space property and it would not be considered fiscally irresponsible to use those funds with the Booth Heights matter. She also asked Council to research the Conservation Trust Fund. Kirsty Hints, a Vail resident, expressed her concern regarding Vail Resorts not following the Values "Do Right° and "Do Good° stated on their website and asked Council to stick to the Town of Vail's values. Gina Grisafi- a Vail resident, expressed her continued support if the acquisition of Booth Heights and stated she had also heard of community members and conservationists desire to donate towards the purchase of the Booth Heights property. Richard Leslie- a Vail resident, offered council his advice on how to win the condemnation matter against Vail Resorts. John Reimers- a Vail resident, stated Booth Heights, 20 years down the road, would be an asset. Town Council Meeting Minutes of September 6, 2022 Page 1 Mery Lapin- a Vail resident, explained Vail Resorts had the multiple opportunities over the years to develop employee housing. He also requested Council send a message to Vail Resorts by voting 7-0 and put pressure on Vail Resorts by pursuing condemnation for various other properties to ensure the land would stay with the town and not go back to Vail Resorts. Mark Gordon asked for transparency on the dollar amount that would be offered for Booth Heights and encouraged a citizen vote. Gordon also expressed concerns regarding real estate open house signs. He expressed support for including high density at Timber Ridge. Betsy Kiehl- a Vail resident, expressed her gratitude for Council listening to the community and reminded Council the community voted for them because the community trusted Council to do what is best for the Town of Vail and it's residents. Susie Kincade- a resident of the Town of Eagle, thanked Council for their support of the C.O.R.E. Act and asked for their continued advocacy of the C.O.R.E. Act. 2. Any action as a result of executive session There was none. I DRB/PEC Update Spence explained there was a new agenda platform, and the board was working on formatting issues. Langmaid commented that the updated minutes were missing addresses of the properties. Spence stated that issue would be addressed. Coggin stated he was happy to see Concert Hall had made it through the process. Langmaid also mentioned the Steward Vail Process and highlighted there were comments made about the Vail Resorts Business Model and the need for a community rec center. 4. Matters from Mayor Foley reported he attended Tony Gulizia's memorial service and Tony was sent off in style, Vail Jazz was a success, and asked if the traffic in the school zones had calmed. Foley also noted receiving a letter regarding Booth Falls and asked if Vail PD was still ticketing violators out at the park, he expressed concern for the lack of bus shelters in East Vail and stated there had been many letters received regarding the upcoming winter parking rates, specifically "free after three". Lastly, Foley stated Paul Rondeau would be missed and he thanked everyone for their help with making the Vail Pioneer Weekend a success. Staufer commented on the high level of care that was provided to his family at the Vail Health Hospital. Town Council Meeting Minutes of September tuber 6, 2l}22 Page 2 Seibert stated there needed to be more bike racks throughout the town and complimented Foley on his role with the Vail Pioneer Days. Langmaid complimented Vail Pioneer Weekend and expressed her condolences for the Rondeau family and thanked Suzanne Silverthorn for her many years of service as the Town's Communications Director. Langmaid also asked for more information regarding the technology that may help enforce the noise ordinance on 1-70. Coggin reminded the public that there are 66 days until the 2022-2023 Ski Season starts, that there was a new story walk out in East Vail, and referenced a letter received regarding the occupancy at Lion's Ridge and asked about a lease audit to make sure Lion's Ridge followed their rental requirements to rent to locals first. Coggin also thanked Community Development for their updates on West Middle Creek and 5137 Black Gore and he looked forward to the potential housing projects in the future. Mason restated the potential need for school zones and reminded the community that hunting season was underway. She asked that the community keep their pets on a leash and to remember to wear orange for safety. Davis echoed Seibert's statement for more bike racks throughout town especially around the Gravity Haus. Davis expressed his appreciation for the workers throughout the community that reached out to Council regarding parking and their use of the structures and wanted to make sure those that reached out were heard. 5. Consent Agenda 5.1 August 2, 2022 Town Council Meeting Minutes Foley made a motion to approve; Davis seconded motion passed (6-0). 6.2 August 16, 2022 Town Council Meeting Minutes Davis made a motion to approve, Foley seconded motion passed (4-0, Coggin, Seibert, and Staufer abstained). 5.3 August 23, 2022 Town Council Special Meeting Minutes Foley made a motion to approve, Staufer seconded motion passed (4-0 Seibert and Mason abstained). 6.4 Master Lease of 4081 Bighorn Road Unit 14i Staff Recommendation: Authorize the Town Manger to enter into a yearly master lease for 4081 Bighorn Road Unit 14i in an amount not to exceed $56,400. Staufer made a motion to approve; Davis seconded motion passed (6-0). Town Council Meeting Minutes or September 6, 2022 Page 3 5.5 Contract Award to AVISPL for Council Chambers AN Upgrade Background: Upgrade the Town of Vail audio visual systems in the Town Council Chambers. Staff Recommendation: Authorize Town Manager to enter into a contract approved by the Town Attorney with AVI-SPL not to exceed $105,312.01. Foley made a motion to approve; Mason seconded motion passed (6-0). 5.6 Letter of Support on the "Camp Hale - Continental Divide National Monument" Approve, approve with modifications the Letter of Support on the "Camp Hale - Continental Divide National Monument" and direct staff to forward to appropriate parties. Background: At the Council's request, staff is providing the background for a proposed letter to President Biden urging support of the CORE Act and the designation of Camp Hale and the Tenmile Range as a National Monument. Staufer made a motion to approve; Foley seconded motion passed (6-0). 6. Town Manager Report Zemler recounted his recent trip to Norway, specifically highlighting their requirements for local sourcing for many products as part of their environmental sustainability efforts and extensive roadway tunnels 7.0 Presentations/Discussion 7.1 Go Vail 2045 Mobility Master Plan Update Presenter(s): Tom Kassmel, Town Engineer Background: The Town of Vail has hired Fehr & Peers consultant team to complete a Vail Mobility & Transportation Master Plan, branded GO Vail 2045. The project kicked off with public engagement and a mobility and transportation survey in July. Staff will present the findings and make recommendations for a draft updated transportation vision statement. Staff Recommendation: Listen to presentation, take public comment and provide any feedback on the recommended vision statement. Kassmel provided an update on the Go Vail 2045 Mobility Master Plan. Kassmel explained the plan would ultimately update traffic, transit, and parking projections and provide implementation recommendations for each. Kassmel also presented next steps which would include finalizing the draft Go Vail vision and goals; completing the existing conditions inventory and analysis; reviewing future development, traffic and transit growth based on current planning; and a second round of targeted public outreach. Town Council Meeting Minutes of September 6, 2022 Page 4 Langmaid commented there wasn't a mention of a reduction of single use vehicles and cars and the reduction of total miles traveled in those kinds of vehicles. She asked for more representation on that topic and how it aligns with the sustainability plan. Kassmel agreed to having the more specific information and context explained. Langmaid encouraged the community to continue giving input to the Go Vail 2045 Mobility Master Plan process. She also asked for clarification regarding the underpass construction. Kassmel explained she was correct, the underpass was constructed with EverVail in mind, as well as the anticipation of Timber Ridge developing into a higher density and West Vail. Langmaid questioned the contemplation of a pedestrian overpass that would connect Middle Creek, Residences at Main Vail, and potentially West Middle Creek over to Civic Center or the Lionshead Parking Structure. Kassmel responded there hadn't been discussion for an overpass in that particular location due to the interchange currently there, as well as the difficulty of transitioning pedestrians from street level to overhead. 8.0 Action Items 8.1 Resolution No. 42, Series of 2022, A Resolution of the Vail Town Council Submitting a Ballot Issue to the Registered Electors of the Town at the November 8, 2022 Special Election Regarding the Formation of the Eagle Valley Transportation Authority. Presenter(s): Greg Hall, Director of Public Works and Transportation Background: The Town Council passed Resolution No. 25 Series of 2022 on May 17 to enter into an Intergovernmental Agreement to create a Regional Transportation Authority (RTA). Based on the due diligence of the RTA formation and technical committee as well as work provided by various consultants and outreach efforts, the RTA Formation Committee has recommended at its August 11 meeting that each entity place the question on the ballot to ask for voter approval to form and fund a regional transportation authority. All parties to the IGA have indicated that they either have or intend to take action to refer the ballot question. Staff Recommendation: Approve Resolution No. 42, Series of 2022 Hall stated during the work session on August 16, 2022 that staff presented a draft ballot question on the formation of the Eagle Valley Transportation Authority to the Vail electorate for the upcoming November 8, 2022 Election. The ballot question would combine both the formation of the Transportation Authority along with a TABOR tax increase question to impose a % cent sales tax to support expanded transit service. Hall explained Resolution No. 42, Series of 2022 would authorize the Town of Vail to put the RTA Ballot question on the November 8, 2022 election ballot. Town Council Meeting Minutes of September 6, 2022 Page 5 Hall referenced the Intergovernmental Agreement that Council passed on May 17, 2022 meeting had been updated and was more refined on the transition plan from Eagle County Government providing transportation to the proposed RTA should the ballot pass. Hall stated the RTA would be important to the community and would provide answers to a lot of problems the Town and County are trying to solve. Langmaid commented although there would be potentially a half a cent increase in sales tax, the benefits of a much -improved public transportation system up and down the valley would improve the livability of the valley and align with some of the Town's goals. Mason stated she was surprised at the small amount of the community members that used the current transportation system and hoped creating the RTA would encourage more of the community to utilize the public transportation system if the RTA was created. Davis stated he thought it was importanifor the issue to be put on the ballot and to let voters decide. Hall stated if the ballot did not pass in one of the four major communities; the Town of Vail, the Town of Avon, unincorporated Eagle County or Beaver Creek Metro District, the RTA would not be formed. Public comment was called. There was none. Mire reminded Council that if the issue went on the ballot, the provisions of the Fair Campaign Practices Act are initiated; Council can pass one Resolution in support of the issue before the election. Davis made a motion to approve; Coggin seconded motion passed (7-0). 8.2 Fire Free Five Community Assistance Program Presenter(s): Paul Cada, Wildland Program Manager Background: In Spring of 2022 the Vail Town Council funded the Fire Free Five Community Assistance Program, this presentation will provide an update on the status of this program and request for expansion. Staff Recommendation: Make recommendation on future funding. Cada presented the success of the voluntary Fire Free Five program. He explained that the implementation exceeded expectations and asked council to fund an additional $50,000 through the end of the year. He also asked Council if they would like to see the voluntary Fire Free Five community assistance program continued in 2023. Coggin asked if the town budgeted $150,000 for the community properties and $150,000 for the Town of Vail properties and if $150,000 would cover the cost for the community properties. Carlie Smith, Finance Director, explained that $200,000 was budgeted in 2022 for Town of Vail buildings and another $100,000 in the 2023 five-year plan. Town Council Meeting Minutes of September 6, 2022 Page 6 Cada explained the program was still in the discovery phase and that he was unsure of what the cost would be in the upcoming year. Public input was called. There was none. Coggin made a motion to approve; Foley seconded motion passed (7-0). 8.3 Ordinance No.17, Series of 2022, First Reading, An Ordinance Repealing Title 3, Chapter 6: 'Commission on Special Events', Vail Town Code Presenter(s): Mia Vlaar, Economic Development Director and Jeremy Gross, Special Event Coordinator Background: In 2004, the Town of Vail established by ordinance the Commission on Special Events (CSE). The CSE has effectively reviewed proposals and made funding recommendations for special events over the last 18 years, contributing to a robust and diverse calendar of events to support the tourism and economic development goals of the town. During this time, as the town's staffing, finance, and operations have evolved, the roles and functions of the CSE have also evolved, necessitating an update to the town code. Staff Recommendation: Approve, approve with amendments or deny Ordinance 17, Series of 2022 upon First Reading. Gross stated the Town Code was outdated and therefore staff recommendation would be for the Town Code on the Commiss n on Special t vents to be repealed. Gross explained the Commission on Special evts would cdnfinue forward as the Committee on Special Events, as a non -codified advisory cowncil�tructured similar to the Vail Local Marketing District Advisory Council and Vail Economics A dory Council. The role and responsibility of the committee wouldn't functionally change, h ever, the language in the Town Code needed to be updated to reflect the current duties of VWXE. Gross also stated the five current members of the Commission on Special EveMtt�puld be invited to continue on as the Committee of Special Events. Public comment was called. Douglas Smith, Vail resident and CSE Board member asked to amend the Town Code instead being abolished. Coggin and Davis recommended that two members of the Committee of Special Events be a part of the funding committee discussion. Mire recommended if the first reading passed to add two more motions, which would include appointing current CSE members to the Committee of Special Events and include that the event funding committee shall consist of two members of the Committee of Special Events. Mire also reminded staff that should the Ordinance pass second reading, the Committee would be required to take minutes and to fulfill the public meeting posting requirements. Three motions: Town Council Meeting Minutes of September 6, 2022 Page 7 Davis made a motion to repeal Town Code section Title 3, Chapter WCommission on Special Events', Foley seconded motion passed (7-0). Davis made a motion to form a Committee of Special Events consisting of the current members of the Commission of Special events; Staufer seconded motion passed (7-0). Davis made a motion that the Event Funding Committee shall consist of two members of the Committee on Special Events as well as staff members from Economic Development, Finance and the Town Manager's Office; Mason seconded motion passed (7-0). There being no further business to come before the council, Coggin moved to adjourn the meeting; Foley seconded motion to adjourn passed (7-0); meeting adjourned at 7:53 pm. Attest: Stephanie Bibbens,WTown Clerk Respectfully Submitted, f K/�angmaid, Mp 6r �0 m pORATEO� Town Council Meeting Minutes of September b, 2022 Page 8