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HomeMy WebLinkAbout2022-10-18 Town Council MinutesVail Town Council Meeting Minutes Tuesday, October 18, 2022 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present: Members present virtually Members absent: Staff members present: 1. Citizen Participation Kim Langrnaid, Mayor Kevin Foley Jeri Mason Pete Seibert Barry Davis Jonathan Staufer Travis Coggin, Mayor Pro Tern Stan Zemler, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk Robyn Smith, a Vail resident, reminded the community of the final Steward Vail public input session that was later in the week. Mark Haynes, a Vail business owner, voiced his concerns regarding the general public being able to utilize the Red Sandstone parking structure for the winter season instead of just employees. Zach Varon, a Vail resident, aired his concerns regarding the decision to condemn the Booth Heights property. Students from Red Sandstone Elementary, thanked Council for their donation of Donovan Pavilion for their fund raiser on Saturday, November 5, 202, and invited the community to attend. Matt Morgan, a Vail business owner, complimented the loading and delivery program in the Vail Village and explained why it was a positive change. 2. Any action as a result of executive session There was none. 3. Proclamation Town Council Meeting Minutes of October 18, 2022 Page 1 3.1 Proclamation No. 8, Series of 2022, National Friends of Library Week Approve Proclamation No. 8, Series of 2022. Presenter(s): Lori Barnes, Director of Library Services Background: Friends of Libraries groups have their very own national week of celebration! United for Libraries coordinates this 17th annual National Friends of Libraries Week Oct. 16-22, 2022. United for Libraries is a division of the American Library Association with over 4,000 members representing hundreds of thousands of library supporters. United for Libraries supports those who govern, promote, advocate, and fundraise for libraries, and brings together library trustees, advocates, friends, and foundations into a partnership that creates a powerful force for libraries in the 21 st century. https://dominiquetavlorphotograchv.vixieset.com/vaiIlibrarvehampagnecelebration/ Barnes took the opportunity to thank the friends of the library for their monetary donations as well as other's donation of time to the library. 4. Consent Agenda 4.1 September 6, 2022 TC Meeting Minutes Foley made a motion to approve; Mason seconded motion passed (6-0). 4.2 September 20, 2022 TC Meeting Minutes Staufer made a motion to approve; Mason seconded motion passed (6-0). 4.3 Contract Award to BFX Fire Apparatus for Type 6 Brush Truck for 2023 Authorize the Town Manager to enter into a contract with BFX Fire Apparatus to purchase a Type 6 Brush truck in 2023 for the quoted price of $243,850.00. Background: The TOV owns and operates two Type 6 Brush Trucks. The older of the two is scheduled to be replaced in 2023 as per our Heavy Equipment Fund (HEF) 10 year replacement plan. The truck scheduled for replacement has been in service as a front-line wildland apparatus for 10 years and is beginning to show signs of wear and increased maintenance needs. As most things these days the delays and build times are significantly extended. We would like to enter into this agreement as soon as possible in hopes to receive this apparatus in the fall of 2023. The quote that we hope to award states a 365 day build time. The original budget in the HEF plan was for $166,300.00. With inflation to labor, vehicles and build materials this budget number fell significantly short of the bids which were received for the vehicle. After the RFP process we will need to approve more funding to make this project happen. Staff Recommendation: Authorize the Town Manager to enter into a contract with BFX Fire Apparatus to purchase a Type 6 Brush truck in 2023 for the quoted price of $243,850.00. Foley made a motion to approve; Mason seconded motion passed (6-0). Town Council Meeting Minutes of'October 18, 2022 Page 2 4.4 Contract Award to Golden Peak Productions for the production of the Vail Aprbs Village Concerts and Vail's 60th Birthday Bash Direct the Town Manager to enter into an agreement with Golden Peak Productions, on a form approved by the Town Attorney, for the production of the Vail Apr6s Village Concerts and Vail's 60th Birthday Bash in an amount not to exceed $140,000. Background: An RFP was published for Vail Apr6s Village Concerts and Vail's 60th Birthday Bash, 5 proposals were received, and an event producer was chosen for this scope of work. Town staff and Vail Mountain staff collaborated on the publishing of the RFP and the review of the proposals to find the right event production partner. Five proposals were submitted and reviewed, and Golden Peak Productions was selected for their creative proposal, experience with local and national events, concert production and operations experience, and extensive food and beverage and concessions experience. Staff Recommendation: Direct the Town Manager to enter into an agreement with Golden Peak Productions, on a form approved by the Town Attorney, for the production of the Vail Apr6s Village Concerts and Vail's 60th Birthday Bash in an amount not to exceed $140,000. Mason made a motion to approve; Foley seconded motion passed (6-0). 5. Town Manager Report (10 min.) Zemler updated Council on potential upgrades to Dobson Ice Arena. Zemler explained next steps would be to put out a request for qualifications to took for one entity to help with all aspects of the facility and the second step would be to focus on a second sheet of ice either permanent or temporary, to relieve any impact that might take place during a renovation. 6. Presentations/Discussion 6.1 Cultural Alliance Group Presentation Information update only. No action requested. Presenter(s): Pedro Campos and Tim Losa, Zehren ,& Associates Background: The Town of Vail Cultural Alliance, in concert with the Town of Vail Community Development Department, has contracted with Zehren and Associates to explore space and programming elements of a potential development on the current site of the Children's Garden of Learning (former charter bus lot) and the areas adjacent to the south side of the Lionshead Parking Structure. These areas are components of the adopted Civic Area Master Plan. The concept behind this new public amenity, called The Hub, is a multi -use facility to accommodate community gathering, performing arts, museum galleries, business incubator space, civic functions and workforce housing. Staff Recommendation: Listen to presentation and provide feedback. Town Council Meeting Minutes of October 18, 2022 Page 3 Matt Gennett, Community Development Director, explained the presentation was collaborative between the Vail Cultural Alliance and the Town of Vail, which expanded on the ideas that were presented in the adopted Civic Area Plan for the Charter Bus Lot specifically. Losa presented potential plans for the current site of the Children°s Garden of Learning and the areas adjacent to the south side of the Lionshead Parking Structure. The presentation was an overview of potential uses for the space that centered around the Town's need/desire for a central location that would accommodate gatherings, performing arts, cultural legacy, education, enterprise, civic functions and housing. Losa sighted performance art centers throughout the different resort communities as inspiration for the plans presented. Mason thanked Beth Slifer for her dedication to the Cultural Alliance group and the volunteers that have out the time and effort into vetting the different aspects of the proposed facility. Langmaid asked if the proposed facility would compete with the Vilar Center. Beth Slifer, a member of the Cultural Alliance group, explained the proposed facility's purpose was to fulfill a need in the community and not to compete with the Vilar Center. Slifer took the time to thank the architects for their rendering of the facility and stated the Cultural Alliance gave 13 wish list items and the architects delivered on all 13. Langmaid identified finding the Children's Garden of Learning a permanent home was priority, asked if there was a way to add an over or underpass to connect the community more and asked about operating expenses. Slifer stated the Alliance acknowledges that there will be some challenges in covering operating expenses but were looking at all possibilities to fund the facility. She explained there was $42 million dollars in TIFF money that needed to be spent by June 2030, bonding potential, and should the offices at the Municipal Building were moved to the facility, the Town could sell the existing property to help pay for the new facility construction and future operating costs. Langmaid asked about next steps. Slifer explained next steps would include hiring an architect to create construction contracts and put them out to bid to get something built by 2030 and use up the TIFF money. She would like to see Dobson Ice Arena and the Cultural Arts Facility as a package and move simultaneously and as quickly as possible. Seibert stated it would be helpful to have a chart with all the information of the different uses, space, and time each group using the facility would need to better explain to the community how the facility would work. Zemler stated he would connect with Gennett to outline proposed next steps for Council. Council members all agreed public input would need to take place. Town Council Meeting Minutes of October 18, 2022 page 4 Staufer asked if there were estimates for the project. Slifer stated preliminary estimates were $80 million dollars, which would include some housing or moving the offices at the municipal building to the facility and $100 million if Council wanted to include Dobson in the project. Slifer explained those were big numbers, but with all the non -profits just in the Vail community, she felt the Council would get the support for a project like this. Davis stated he was in support of the idea but would like more stakeholder and Council input on how to achieve what was outlined. Ramsey Cotter, Vail business owner, spoke to the great opportunity the Vail community had to have a facility like the one proposed to encompass so many different functions. Connie Kincade-Strahan, President of the Vail Valley Theater Company, expressed the challenges of finding a place to perform and was grateful to be apart of the discussion with the Cultural Alliance. Garrett Davies, Chair for the Vail Jazz, spoke in favor of the cultural facility and reinforced the challenge the non -profits had for finding "fit for purpose" facilities and worried some of the cultural activities were at risk if a solution wasn't found. 7. Action Items 7.1 Resolution No. 49, Series of 2022, In Support of Town of Vail Ballot Issue 2H- Formation of Eagle Valley Transportation Authority Approve, approve with amendments or deny Resolution No. 49, Series of 2022. Presenter(s): Kathleen Halloran, Deputy Town Manager Background: The Vail Town Council supports and endorses Town of Vail Ballot Issue 2H for the formation of the Eagle Valley Transportation Authority in the upcoming November 8, 2022 General Coordinated Election, as a measure that will improve and enhance regional transportation services offered to the workforce, residents and guests and which will also promote increased livability, sustainability and economic vitality for Vail and the Eagle County region. Halloran stated this was an opportunity for Council to express their support for the two ballot issues Vail had on the upcoming election. Langmaid expressed the importance of the Regional Transit Authority and that it would make living in the valley easier and more habitable. Seibert asked the community to support the Regional Transit Authority ballot issue, stating it would affect everyone in the valley, not just Vail, for the better. Mason explained it would make travel easier throughout the valley for everyone. Town Council Meeting Minutes of October 18, 2022 Page 5 Davis appreciated the support of the ballot issue. Staufer stated the Regional Transit Authority would be a wonderful way to unite everyone from Vail to Glenwood. Foley made a motion to approve; Staufer seconded motion passed (6-0). 7.2 Resolution No. 50, Series 2022, A Resolution in Support of Town of Vail Ballot Issue 21- Authorizing the Excess Revenue Collected from the Town's Sales Tax to be Retained and Spent on Housing Initiatives Approve, approve with amendments or deny Resolution No. 50, Series of 2022. Presenter(s): Kathleen Halloran, Deputy Town Manager Background: The Town Council adopted Resolution No. 35, Series 2022, a Resolution of the Vail Town Council submitting a ballot issue (21) to the registered electors of the Town at the Town's General Coordinated Election on November 8, 2022 on August 2, 2022. The Town of Vail encourages voters to support ballot issue 21, allowing the town to retain unexpected excess revenues projected to be collected in the first year. Halloran explained the Vail voters approved ballot initiative 2A in November 2021 increasing the sales tax rate 0.5% on all items except for food for home consumption. She stated the Colorado's Taxpayer Bill of Rights (TABOR) prohibits first year collections of any new tax to exceed the amount stated in the original ballot language. Collections were estimated at $4.5 million on the original Ballot and explained Ballot Issue 21 asked voters to allow the town to retain the unexpected excess revenues projected to be collected in the first year, estimated at $800,000, to continue implementing housing solutions. Mason clarified this would be the only year the community would need to vote on this issue. Langmaid stated the Vail Economic Advisory Council was in favor of the Town keeping the access funds instead of giving it back to the business owners. Halloran clarified no money would be given back, instead the Town would have to ask businesses to put a hold on collecting the tax until the difference was made up. Staufer explained he was in support of the initiative and further explained he was not in favor of the original ballot on the last election, but was delighted and astounded in how quick the Town was moving to solve some of the housing problems within the community. Seibert stated it made sense to keep the excess funds and to keep moving forward with housing. Foley made a motion to approve; Mason seconded motion passed (6-0). 7.3 Special Operation Unit Purchase Request Approve the purchase of the Vantage Robot with the Hot Gas Delivery System and approve the allocation of funds not to exceed $97,500.00. ..� -! Town Council Meeting Minutes of October 18, 2022 Page 6 Presenter(s): Commander Justin Liffick, Vail Police Department Background: An Executive Order, signed by President Biden significantly limits the ability to utilize equipment received from the federal 1033 program. The purchase of this robot will allow the Eagle County Special Operations Unit to use the robot and not have any conflicts with federal or state mandates. Technology has increased significantly since our current robot was manufactured. Staff Recommendation: Approve the purchase of the Vantage Robot with the Hot Gas Delivery System and approve the allocation of funds not to exceed $97,500.00. Liffick explained it was becoming more frequent to send SWAT Technology into situations before personnel. He stated the technology helped ensure the safety of the officers, caused less damaged and could be used for other operations other than SWAT missions, such as, search and rescue or hazardous materials accident response. Liffick also explained the time sensitivity to acquiring the new Vantage Robot and trailer. He also explained that both the Avon Police Department and the Eagle County Sheriffs Department would be sharing the cost of the robot and Avon Police Department would be housing the robot when it was not in use. Foley clarified for the public the Town would not be responsible for the full amount, that the Town of Avon and Eagle County Sheriffs Department would be splitting the cost with Vail Police Department. Staufer asked how the Vail PD has utilized this type of technology. Liffick stated the Vail PD has used a robot in every SWAT mission. They used this technology to breach doors, for search and rescue, and other purposes once they have gained access to a structure. Foley made a motion to approve; Mason seconded motion passed (6-0). B.Public Hearings 8.1 Ordinance No. 19, Series of 2022, Second Reading, An Ordinance Repealing and Reenacting Title 5, Chapter 11 Of The Vail Town Code Concerning The Abatement Of Diseased Trees and Wildfire Fuels Approve or approve with modifications Second Reading of Ordinance No. 19 Series of 2022 Presenter(s): Paul Cada, Wildland Manager Background: Staff has identified a number of practical difficulties with the application of Title 5, Chapter 11 of the Vail Town Code. Staff recommends changes to this section of Town Code to resolve identified issues with the issuance of tree removal permits and the abatement process for hazardous wildfire fuels. Town Council Meeting Minutes of October 18, 2022 Page 7 Staff Recommendation: Approve or approve with modifications Second Reading of Ordinance No. 19 Series of 2022 Cada explained he made the suggested corrections to the ordinance that Council made during the first reading regarding the protection of nesting birds. Public comment was called. There was none. Staufer made a motion to approve; Foley seconded motion passed (6-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Staufer seconded motion passed (6-0), meet adjourned at 7:25pm. Attest: "RespectfullySub d, Mayor OP n Clerk �� ite anie Bibbens, Tow� FtAT�O Town Council Meeting Minutes of October 1$, 2022 Page 8