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HomeMy WebLinkAbout2022-01-18 Town Council MinutesVail Town Council Meeting Minutes Tuesday, January 18, 2022 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held virtually access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present: Staff members present: 1. Citizen Participation Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tern Barry Davis Kevin Foley Jen Mason Pete Seibert Jonathan Staufer Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk Stephen Connolly, Vail resident, described his skiing experience the past Monday and noted the criticism of Vail Resorts that he's seen on social media. Additionally, he stated there were no crowds on the mountain, yet there was parking on the frontage road. John Rediker, Vail resident, noted the council's agenda for executive session earlier today included a discussion of Vail Resort's EverVail project. Rediker encouraged council to hold Vail Resorts accountable for locals housing. Proclamations 2.1. Proclamation No. 1, Series of 2022, One Book One Valley 2022 Presenter(s): Kim Langmaid, Mayor Action Requested of Council: Approve Proclamation No. 1, Series 2022. Background: The book "Tallgrass" by Sandra Dallas was published in 2007 won the Spur Award for Best Western Short Novel (2008), is a WILLA Literary Award Nominee for Historical Fiction (Finalist) (2008), and a Missouri Gateway Readers Award Nominee (2010). "Tallgrass", part thriller, part historical novel, is a riveting exploration of the darkest —and best —parts of the human heart, and is based on Camp Amache National Historic Landmark — a World War II Japanese relocation center near Granada, Colorado Each council member took turns reading Proclamation No. 1, Series of 2022 into the record. 3. Consent Agenda Town Council Meeting Minutes of January 18, 2022 Page 1 3.1. Contract Award with US Digital Designs for Station Alerting Equipment Action Requested of Council: Authorize the Town Manager to enter into an agreement with US Digital Designs in a form approved by the Town Attorney not to exceed $129,716. Background: The 2022 budget allocated $230,000 for the installation of station alerting systems in all three fire stations. The Phoenix G2 Station Alerting System by US Digital Design (USDD) has been selected following an evaluation of several station alerting systems. The contract with USDD will be in an amount not to exceed $129,716. The remainder of the budgeted funds have been allocated for installation of the station alerting system and necessary upgrades in the dispatch center. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, to procure station alerting equipment, in an amount not to exceed $129,716. Coggin made a motion to authorize the town manager to enter into an agreement with US Digital Designs in an amount not to exceed $129,716.00; Foley seconded the motion passed (7- 0). 3.2. Resolution No. 2, Series 2022, a Resolution Approving a Law Enforcement Recruit Training Agreement between the Town of Vail and the City of Lakewood Action Requested of Council: Approve, approve with amendments or deny Resolution No. 2, Series 2022. Background: The IGA between the Town of Vail and The Jefferson County Regional Combined Police Academy is an agreement that allows applicants hired by the TOV PD to attend the academy that Jefferson County administers. This academy certifies recruits to become certified Police Officers through the Colorado Peace Officers Standards and Training (POST) to enable them to work as certified officers in the State of Colorado. The cost per police recruit to attend this academy is $7,000. Starting on January 19th, VPD will have two recruits attending this academy to earn their POST certification and work for the TOV PD as certified police officer, this agreement is a five (5) year agreement between the TOV the Combined Regional Academy, so any recruits that we may send to this academy over the next five (5) years are covered under this IGA. Staff Recommendation: Approve, approve with amendments or deny Resolution No. 2, Series 2022. Coggin made a motion to approve Resolution No. 2, Series of 2022; Staufer seconded the motion passed (7-0). 4. Town Manager Report 4.1. Public Health Updates Town Council Meeting Minutes of January 18, 2022 Robson stated COVD cases were coming down after spiking, countywide indoor mask mandate had expired effective Jan. 17, but masks would continue to be required inside TOV public buildings. Presentations / Discussion 5.1. Short Term Rental Study -Part 1 Presenter(s): Andrew Knudtsen, Economic & Planning Systems Inc; Chris Cares, RRC & Associates; Alex Jakubiec, Town of Vail Revenue Manager Action Requested of Council: Please provide feedback to staff regarding the first phase of short- term rental study. Background: The purpose of this memorandum is to summarize the information gathered by RRC Associates and Economic & Planning Systems Inc. (EPS) in the first phase of a comprehensive study of the Vail short-term rental (STR) market and provide an opportunity for Council to consider current and future regulations of STRs. Staff Recommendation: Please provide feedback to staff regarding the first phase of short-term rental study. Jakubiec provided council an overview of the town's current short term rental process and requirements. In 2017 Vail had 2,352 STRs on record compared to an estimated 2,583 in 2021. The STR registration fees of $5 and $10 for professionally managed STRs, and $150 for unmanaged units are lower than many of the fees charged in other mountain resort communities. Jakubiec stated revenue from these fees had averaged $76,868 annually over the last three years and were well below the cost of labor and software dedicated to monitoring and enforcing STR regulations. Vail did not restrict the location or quantity of STRs within the community through zoning or other means. Registrations are obtained via an online application and notarized affidavit of the owner or property manager. Jakubiec shared the town utilized a third -party, 24/7 hotline to direct incoming complaints to representatives of each property. Complaints received from the public are relatively few, with a total of 62 received in 2021. Of those complaints only 21 were found to be actual violations of the town code. In 2021, 25 STR fines were issued for a total of $14,500. Jakubiec said violations of the STR code are punishable by escalating fines starting at $500. If a property received a 4th violation in a 12- month period, their STR registration was suspended for 2 years. To date, no STR unit has incurred a suspension. Knudtsen and Cares provided an overview of the data they have collected to date. The STR study indicated the Town of Vail had approximately 7,359 residential units within town limits, with an estimated 2,583 units used as STRs. Approximately 28% of the housing stock was listed as a primary residence, which has declined slightly from 29% in 2017. Sales tax revenue from STRs had increased 25.9% from 2017 to 2020. It was estimated that the average STR in town will have earned $34,922 in revenue in 2021. Currently the town used a two-tier fee schedule dependent on location for licensing businesses. Resort adjacent areas which can handle higher densities and intensity of usages are defined as "Zone 1 ". These areas included the south side of 1-70, between Cascade Village to the west and Manor Vail to the east. All other areas are defined as "Zone 2". The study had utilized those geographic boundaries to help characterize STR properties that were more likely to take away from the available long-term Town Council Meeting Minutes of January 18, 2022 Page 3 housing stock. It was indicated STRs located in Zone 2 are considered more likely to impact long-term housing, based on property prices and density. Public comment was called. Stephen Connolly, Vail resident, raised a number of rhetorical questions about the SRT study including why time shares don't apply. Public comment was called. Council requested staff gather additional data for the study, including a breakout of the number of STRs in each neighborhood. They stated they looked forward to the presentation of part 2 of the study at a future meeting. 6. Action Items 6.1. Timber Ridge Redevelopment process. Presenter(s): Scott Robson, Town Manager and Kathleen Halloran Finance Director Action Requested of Council: Formal action with a vote on process for selecting a developer (RFQ or Sole Source). Background: Please see attached memorandum. Staff Recommendation: Please provide a formal action with justification for the process of selecting a developer for the redevelopment of Timber Ridge Apartments. Halloran explained since council had prioritized the redevelopment of Timber Ridge and had expressed an interest in negotiating a public/private partnership with Triumph Development West, LLC to collaborate on the redevelopment of Timber Ridge Village Apartments. To do so, based on the Town's adopted purchasing policies, direction provided within Colorado State Statues and as advised by the town's external auditors McMahan and Associates, the council would need to discuss, justify the "why" and formally vote on a sole -source selection of Triumph Development West, LLC for development services. Halloran explained the between an RFP and RFQ. Stating one was an involved financial proposal while the other outlines qualifications. Public comment was called. John Rediker, Vail resident, stated the town was obligated to issue a RFQ rather than sole source with Triumph. He felt it would result in a better project and save the town money. Michael O'Connor, Triumph Development representative, explained the history of town's development partnerships that had transpired in building the Chamonix neighborhood and The Residences at Main Vail. He'd like to see the partnership continue with Timber Ridge. Steve Lindstrom, chair of the Vail Housing Authority, reminded council the history of previous RFP/RFQ submittals to redevelop the east side of Timber Ridge and the inability to enter into a development agreement. He encouraged council to move forward with sole sourcing with Triumph Development. Town Council Meeting Minutes of January 18, 2022 Page 4 Stephen Connolly, Vail resident, echoed Lindstrom and suggested moving forward with Triumph Development as a sole source partner. Public comment was closed. Coggin felt Triumph Development was a solid developer that was more than qualified to develop Timber Ridge Apartments and had proven to work with the town's desires and needs. Foley agreed Triumph Development had been good partners on past projects but felt for transparency the town should issue an RFQ. Langmaid agreed with Coggin. She stated offering the redevelopment of Timber Ridge Apartments was part of an understanding during the negotiations of the development of Booth Heights. She also acknowledged there was no legal obligations to sole source the Timber Ridge project. Additionally, she shared she had heard from some Vail residents that they would like a more transparent process. Seibert was more concerned about timing and the delay of starting the project. Staufer asked if there were any other developers interested in the project and what was the time restraints on an RFQ process. Robson stated there were a couple of other developers interested in the project and the process would take about 2 weeks. Staufer did not agree single sourcing a $70M project and felt it would be irresponsible to not look at what else is out there. The timeline was not an issue with the timeline council had seen at a previous meeting. Mason reminded council there was only one developer, Triumph Development, who wanted to work with the town on the development of Chamonix. At this time, she was supportive of sole sourcing with Triumph Development. Davis was concerned with the timeline. Robson reiterated the process would be wrapped up in 2 weeks to allow council to make a final decision during the second meeting in February. Coggin made a motion to move forward with sole sourcing the Timber Ridge project for the justified comments made during this meeting; Seibert seconded the motion passed (5-2* Foley and Staufer opposed). 7. Matters from Mayor, Council and Committee Reports (continued from the afternoon agenda) Foley asked about a creation of an endowment fund that was suggested at a previous meeting. He also asked if there was support from other council members to review changes to the town's idling ordinance. Additionally, Foley mentioned maintenance concerns at the pedestrian bridge and inquired about a trail project cost -share with Vail Resorts. Davis shared he was excited to attend openings of Eaton Haus in Beaver Creek and Legacy Hut in Vail. He also shared his experience in volunteering at Red Sandstone Elementary School and encouraged others to consider doing the same. Town Council Meeting Minutes of January 18, 2022 Page 5 Seibert noted skiing was good and the mountain was in great shape. Pass restrictions on Saturday eased crowding. Staufer inquired about snowmelt systems along West Meadow Drive. Coggin inquired about the status of housing rentals at Altus. He also thanked everyone for getting through the holiday season and working to get terrain open on the mountain. Mason noted last Friday's Legacy Parade was awesome. She shared she had attended the Legacy Hut opening today and thanked Vail Resorts for its emphasis on Vail's history. She also thanked front line workers for great guest service on and off the mountain. Langmaid thanked council members for their thorough meeting preparation and thoughtful participation. There being no further business to come before the council, Foley moved to adjourn the meeting; Staufer seconded the motion which passed (7-0) and the meeting adjourned at 8:28 p. M. Attest: fiammy Na , ow Clerk Respectfully Submitted, f/t -n Kim Langmaic )Mayo 1 z " Town Council Meeting Minutes of January 18, 2022 Page 6