HomeMy WebLinkAbout2022-02-01 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, February 1, 2022
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tern
Barry Davis
Kevin Foley
Jen Mason
Pete Seibert
Jonathan Staufer
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
Citizen Participation
Bill Hanlon, Vail resident, requested council continue with the bike restrictions from the past
summer in the village for the 2022 summer season. Hanlon noted the congestion on Bridge
Street was too dangerous to not continue the dismount zones. Additionally, Hanlon expressed
safety concerns with parking on the Frontage Roads during busy ski days and suggested
council go big on the redevelopment of Timber Ridge.
Donna Mumma, Vail resident, expressed pedestrian safety concerns at the Frontage Road
underpasses and in the village parking structures. She suggested safety studies occur when
development applications are filed.
Douglas Smith, Vail resident and CSE member, stated he was encouraged by what's ahead for
the community and was hopeful fact -based decisions would help with the future of tourism in
Vail.
Any action as a result of executive session
There was none.
Consent Agenda
3.1. January 4, 2022 Town Council Meeting Minutes
Foley made a motion to approve the January 4, 2022 Town Council Meeting Minutes; Davis
seconded the motion passed (7-0)
3.2. January 18, 2022 Town Council Meeting Minutes
Town Council Meeting Minutes of February 1, 2022
Page 1
Davis made a motion to approve the January 18, 2022 Town Council Meeting Minutes; Mason
seconded the motion passed (7-0).
3.3. Resolution No. 3, Series 2022: A Resolution Authorizing a Negotiated Contract
with Triumph Development West, LLC for the Redevelopment of Timber Ridge Village
Apartments, Pursuant to Section 2-3-5 of the Vail Town Code.
Background: This resolution serves to formalize Town Council's vote on January 18 to move
forward with negotiating the future redevelopment of Timber Ridge Apartments with a single -
sourced developer as the preferred approach to issuing a Request for Qualifications from
multiple developers.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 3, Series
2022
Coggin made a motion to approve Resolution No. 3, Series of 2022; Davis seconded the motion
passed (7-0)
3.4. Contract Award to Better Destinations, LLC for a Destination Stewardship Plan
Background: The Destination Stewardship Plan Request for Proposals (RFP) was published in
November 2021 to meet the requirement for Vail's certification as a top 100 Sustainable
Destination. Several proposals were submitted and vetted by a staff selection committee and
group of Vendors
was chosen for their exceptional experience in tourism, global sustainability, community
engagement and alignment and values -based marketing.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Better Destinations, LLC to provide professional services
for the development of a Destination Stewardship Plan in the amount not to exceed $169,500.
Davis made a motion to authorize the Town Manager to enter into a contract with Better
Destinations, LLC not to exceed $169,500; Coggin seconded the motion passed (7-0).
3.5. Contract Award to Front Range Fire Apparatus for an Aerial Fire Apparatus
Action Requested of Council: Authorize the Town Manger to enter into an agreement with Front
Range Fire Apparatus in an amount not to exceed $1,600,000.
Background: The 2022 budget allocated $ 1,700,000 for the purchase of a new ladder truck
which will replace the existing ladder truck which was built in 2001. This vendor was selected
following an extensive evaluation and design process by a design committee which consisted of
members of the fire department and the Town of Vail Fleet Maintenance department. The
remainder of the budgeted funds will be use to purchase equipment to outfit the new ladder
truck.
Staff Recommendation: Authorize the Town Manager to enter into an agreement with Front
Range Fire Apparatus in a form approved by the Town Attorney, to procure an aerial apparatus,
in an amount not to exceed $1,600,000.
Town Council Meeting Minutes of February 1, 2022 Page 2
Coggin made a motion to authorize the Town Manager to enter into an agreement with Front
Range Fire Apparatus not to exceed $1,600,000; Foley seconded the motion passed (7-0).
4. Town Manager Report
4.1. March 8 — Town of Vail Annual Community Meeting at Donovan Pavilion
Robson noted the Annual Community Meeting would be held on March 8 at Donovan Pavilion
doors open at 5:00 pm.
4.2. Update on Statement from CAST regarding Legislative Housing Policy
Robson requested council's approval and support on a list of legislative endorsements by
Colorado Association of Ski Towns.
5. Presentations / Discussion
5.1. Recap of Early Season Activations (Revely Vail, Vail Holidays, Snow Days, and
Powabunga)
Presenter(s): Mia Vlaar, Economic Development Director and Jeremy Gross, Special Events
Coordinator
Action Requested of Council: No action needed. Final funding released by CSE on 1/5/2022.
Recap materials included for reference only.
Background: Recaps will be presented for the winter 2021 early season activations for Revely,
Vail Holidays and two concerts. Additional presentations will be made by Katie Tille, Imprint
Events Group for the Snow Days concerts and Austin Gavlak, Full Send Productions for the
Powabunga concerts.
Gross provided a brief recap of the events that occurred since the opening day on the mountain.
Revely Vail returned for its third year and ran through December 151h. Revely Vail
continued the tradition of welcoming guests to the brilliance of winter through enhanced
holiday lighting, whose centerpiece was the Sunbird Park kiosk. The kiosk featured six
custom skis with built-in video monitors displaying historic ski footage from the Colorado
Snowsports Museum and interactive projection lighting that became the backdrop for
selfies and family photos, a stage for the Lionshead Tree Lighting, and a gathering place
for musicians to entertain guests. Interactive lighting displays were installed on the
International Bridge and the Covered Bridge. Revely Vail also included live events; Vail
Astronomy Nights, silent discos, skating shows, and the Kringle Market were all
incorporated into Revely Vail.
✓ The budget for 2021 was $175,000 to activate the 7-week period. The actual
spent for the period was $151,033 with some saving coming from events that
were canceled due to weather.
• Vail Snow Days occurred on December 3 and 4 with Nathaniel Rateliff and Dierks
Bentley headlining. Powabunga followed on December 10 and 11, featuring a full lineup
Town Council Meeting Minutes of February 1, 2022 Page 3
of DJ's and electronic music, capping of on Saturday with headliner Rufus Du Sol. Both
events also featured activation in the villages.
✓ Council approved $300,000 for the events, and Vail Resorts contributed
approximately $257,000 between both Vail Mountain Marketing and Strategic
Alliance Partners
Katie Till, event producer for Highline Sports and Entertainment, provided council with a recap
on Snowdays:
✓ The Vail Snow Days guests were nearly a 50/50 split. 48% out of area visitors
between overnight and day trip guests to the local contingent. Till stated they
typically expect more out of area but with a low snow year they didn't get as
many overnight guests as they.
✓ Lodging packages were promoted through the event website as well as through
discovervail.com. These also marketed the other activities going on in Vail during
this time in addition to Vail Snow Days signature events.
✓ Partnered with local merchants on "Snow Days Live", a marketing initiative
highlighting and cross -promoting with every merchant that was having live music
throughout the weekend.
✓ Had event elements in all areas of Vail: Ford Park, Vail Mountain, Vail Village,
Lionshead. Till explained this helped to spread the love with all Vail merchants.
✓ Promoted discovervail.com and Vail winter activities on the event website and
marketing materials.
Austin Gavlak, event producer for Powabunga, provided council with a recap on his event:
✓ Over 90% of guest were in Vail primarily for the event
➢ 95% of guests purchased a multi -day ticket
✓ Extremely high occupancy rates in Vail hotels including high end options
✓ Excellent connection with target market // 25 - 35-year-old
✓ International media coverage in major publications
✓ Estimated economic impact is over $6 Million
Council asked both event producers how data was collected. Gavlak stated his company used
survey monkey computer program.
Council had no further questions and thanked the producers for the recaps on their events.
5.2. 2021 Vail Local Housing Authority Semi Annual Report
Presenter(s): George Ruther, Housing Director and Steve Lindstrom, Chair, Vail Local Housing
Authority
Town Council Meeting Minutes of February 1, 2022 Page 4
Action Requested of Council: Listen to presentation and respond to the visioning questions
highlighted in Section III of the attached memorandum
Background: The purpose of this agenda item is to outline topics for discussion in preparation of
a strategic planning work session with the Vail Town Council. To measure performance towards
achieving the adopted housing goal for the Vail community, the Vail Local Housing Authority
prepares a twice annual report summarizing progress and looking forward towards new
opportunities. A key component of the presentation will be a strategic look forward into 2022
and beyond for delivering on housing in the Vail community. Looking forward into 2022, four
themes are likely to drive housing successes into the coming years. Those themes include a
focus on the following:
1) Sustainability and Resiliency
2) Opportunity and Solutions,
3) Tools and Resources, and
4) Funding
To that end, a series of consideration are highlighted in Section III of the memorandum to begin
facilitating a work session discussion between the Vail Local Housing Authority and the Vail
Town Council with the intent of continuing successful progress towards the Town's adopted
housing goal.
Steve Lindstrom, Chair of Vail Local Housing Authority, discussed 4 themes that were likely to
drive housing successes into the coming years:
1. Sustainability and resiliency;
The availability and attainability of housing impacts many aspects of
sustainability and resiliency of the Vail community, including environment,
economy, and the community.
2. Opportunity and solutions;
➢ In town:
o East Vail CDOT parcel (15 to 20 homes)
o Public Works facility (130 to 150 homes)
o West Middle Creek
o Civic Area
Cascade tennis court site
o Timber Ridge Village Apartments
o West Vail neighborhoods
o West Vail Commercial
➢ Out of town:
o Eagle -Vail State Land Board parcel (Phase 1 +200 to 250 homes)
o Swift Gulch site (45 to 60 homes)
o Traer Creek parcel (TBD)
o Tract Y, Metcalf Road (+/- 54 homes)
3. Tools and resources; and
➢ 2018 Town of Vail Housing Policy Statements
➢ Knowledgeable and experienced staff with years of institutional
knowledge
Town Council Meeting Minutes of February 1, 2022 Page 5
4. Funding
Well -established relationships with local, regional, and private -sector
partners
➢ Proven and demonstrated track record of delivering on housing
successes
➢ Vail Local Housing Authority
➢ 0.5% dedicated sales tax
➢ Bonding/Issuance of debt
➢ Fund balance reserves
➢ Private equity participation
➢ Housing mitigation fees
➢ Federal/state grants
Council had no questions and thanked the Vail Local Housing Authority members for all their
efforts.
6. Action Items
6.1. Villa Cortina Revocable License Agreement
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve Revocable License Agreement for private improvements
on town property
Background: The Villa Cortina Condominium Association, located at 22 West Meadow Drive,
has had approximately 50 square feet of private improvements on town property for over 30
years without a license agreement or easement. The improvements include a portion of their
driveway and the western masonry wall, light, and gate.
Staff Recommendation: Town staff recommends that the Town Council approve the pre-existing
encroachment with the ability to maintain and improve them in accordance with the attached
Revocable License Agreement as approved by the Town Attorney
Kassmel provided a brief explanation to council regarding the reason for the town to enter into a
revocable license agreement with the Villa Cortina Condominium Association. Kassmel
explained the Association had private improvements on town property for the past 30 years.
Now the Association was beginning to make updates to their property and need the license to
moved forward through the development process.
Council had no questions.
Coggin made a motion to approve the pre-existing encroachment in accordance with a
revocable license agreement approved by the tow attorney; Mason seconded the motion
passed (7-0).
6.2. Timber Ridge Village Apartments Redevelopment
Presenter(s): George Ruther, Housing Director
Town Council Meeting Minutes of February 1, 2022 Page 6
Action Requested of Council: Take action on each of the three questions highlighted for Town
Council consideration in Section 3 of the staff memorandum.
Background: This agenda item advances the actions outlined in the 2018-2020 Vail Town
Council Action Plan, furthers the adopted housing goal of the Town of Vail,
and realizes Vail's vision to be the premier international mountain resort community. The
redevelopment of the Timber Ridge Village Apartments is
one of the more significant actions the Vail Town Council can take to help achieve the Town's
adopted housing goal of acquiring 1,000 new deed restrictions by the year 2027. Topics to be
covered in this memorandum include the following:
A. Updated Redevelopment Goals and Objectives
B. Public/Private Partnership
C. Redevelopment Timeline
D. Next Steps
Staff Recommendation: The Vail Town Council is asked to take final action or make
determinations on the following items:
1. Adopt redevelopment goals and objectives
2. Affirm a public/private partnership selection process (Res. No.3, Series of 2022)
3. Adopt a redevelopment timeline
4. Appoint Timber Ridge Redevelopment Advisory Committee
Ruther reviewed the memorandum in the agenda packet with council.
Redevelopment Goals and Objectives:
Seize the full opportunity:
✓ Minimum of 200 homes total
➢ Deed -restricted homes are the highest priority:
✓ 100% of the new homes shall be deed -restricted
Y Optimize this housing opportunity:
✓ The density, height, and scale of the redevelopment shall be optimized
within the parameters of the Town's adopted Housing (H) District, land
use regulations, building codes, and applicable code provisions
➢ Minimize the impacts of the short-term loss of homes:
✓ Construction of the redevelopment project shall not begin prior to the
issuance of a certificate of occupancy for the Residences at Main Vail to
minimize the negative impacts of vacating the Timber Ridge Village
Apartments for construction.
➢ A housing demand study shall drive the design:
✓ Timber Ridge Village Apartments shall be redeveloped to meet the
current and future housing needs of year-round and seasonal Vail
residents based upon the findings and conclusions of an updated housing
market demand study.
Y Environmental stewardship and sustainability are community values
✓ Environmental sustainability best practices shall be integral to the
planning, design, construction, and future operations of the new buildings
➢ Cost is a key consideration:
Town Council Meeting Minutes of February 1, 2022 Page 7
✓ Financial sustainability and fiscal responsibility are key considerations of
the long-term affordability of the homes and operational/maintenance
needs of the property owner and reflected as such in the project pro
forma.
➢ Time is of the essence:
✓ redevelopment of the Timber Ridge Village Apartments shall be
completed within 24 months of its demolition and in time for occupancy by
November 1, 2025.
➢ Homes are more important than cars:
✓ public transit and pedestrian sidewalks, emphasis shall be placed on
optimizing the number of residential homes rather than maximizing the
number of vehicle parking spaces.
➢ Lead by example:
✓ The process and outcome of the redevelopment of the Timber Ridge
Village Apartments shall exemplify leadership
➢ Focus on mobility with an eye on the future:
✓ Meeting the overall transportation needs of the residents is critical
Coordinated efforts yield greater results:
✓ Given the adjacency of the redevelopment site to the Federally owned
United States Post Office property, the Town shall coordinate its sub -area
planning efforts to include the potential future Post Office property
Optimize the use of the site for complimentary community uses:
✓ Based upon the findings of the updated housing needs and assessment,
additional uses on the site such as early childhood education centers,
community commercial, personal services, and recreational facilities,
which are allowed by zoning, should be considered.
Check all the boxes:
✓ The redevelopment plans shall comply with all Town of Vail regulations,
codes, development standards, design guidelines and design standards,
as well as other applicable requirements, as determined by the Town
Boards and Commissions
Council was comfortable with goals/objectives for Timber Ridge redevelopment as presented
and supported efforts to pursue a Nov. 1, 2025 completion date.
7. Public Hearings
7.1. Ordinance No. 1, Series of 2022 - First Reading - Zone District Boundary
Amendment allow for the rezoning of a portion of Lot 15, Block 1, Vail Village Filing (826
Forest Road) from Two -Family Primary/Secondary Residential (PS) to Outdoor
Recreation (OR) and to zone a portion of the Forest Road ROW to Two -Family
Primary/Secondary Residential (PS).
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 1, Series of 2022, upon first reading.
Background: Zone District Boundary Amendment to address the zoning of parcels contained in
the Forest Road land swap, Ordinance No. 14, Series of 2021.
Town Council Meeting Minutes of February 1, 2022 Page 8
Staff Recommendation: The Planning and Environmental Commission forwarded a
recommendation of approval to the Vail Town Council during its January 10, 2022 meeting.
Spence reviewed Ordinance No. 1, Series of 2022 with council explaining the zone district
amendment was needed to move forward with the Forest Road land swap.
Council had no questions.
Coggin made a motion to approve Ordinance No. 1, Series of 2022 first reading, Ordinance No.
1, Series of 2022 an ordinance for a zone district boundary amendment, pursuant to Section12-
3-7, Amendment, Vail Town Code, to allow for the rezoning of a portion of Lot 15, Block 1, Vail
Village Filing No. 6 (826 Forest Road) from Two -Family Primary/Secondary Residential (PS) to
Outdoor Recreation (OR) and to zone a portion of the Forest Road ROW to Two -Family
Primary/Secondary Residential (PS) and setting forth details in regard thereto; Foley seconded
the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 8:02
p.m.
Attest:
T -T "agel To Clerk
Respectfully Submitted,
Kim Langmaid, i1 yo(
co
R AN�C.O
Town Council Meeting Minutes of February 1, 2022 Page 9