HomeMy WebLinkAbout2023-01-17 TC Meeting MinutesVail Town Council Meeting Minutes
Tuesday, January 17, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present:
Staff members present:
1. Citizen Participation
Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tern
Kevin Foley
Jen Mason
Pete Seibert
Barry Davis
Jonathan Staufer
Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
Taylor Gardarian, a resident of Eagle, CO, addressed Town Council regarding his organization,
Open -Source Citizen Control of the United States of America.
Stephen Connelly, a Vail resident, explained that 600 trees were thrown away every year and
proposed the idea of a reusable Christmas tree program.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1 December 6, 2022 TC Meeting Minutes
Foley made a motion to approve, Davis seconded motion passed (6-0 Langmaid abstained).
3.2 December 22, 2022 TC Meeting Minutes
Foley made a motion to approve, Coggin seconded motion passed (7-0).
3.3 Resolution No. 2, Series of 2023, A Resolution of the Vail Town Council Approving an
Intergovernmental Agreement between the Town of Vail and the State of Colorado
Town Council Meeting Minutes of January 17, 2023 Page 1
Department of Transportation ("CDOT") regarding a Multi -modal Transportation and
Mitigation Options Fund Grant
Approve, approve with amendments, or deny Resolution No. 2, Series of 2023.
Background: The Town wishes to enter into an agreement with CDOT to receive grant funds in
the amount or $250,000 for the necessary capital improvements to expand the Vail E-Courier
Loading and Delivery program.
Coggin made a motion to approve; Mason seconded motion passed (7-0).
3.4 Resolution No. 3, Series of 2023, A Resolution of the Vail Town Council Extending the
Approvals of the Approved Development Plan, Conditional Use Permit and Final Design
for the Booth Heights Project
Approve, approve with amendments, or deny Resolution No. 3, Series of 2023.
Background: To allow the Town and The Vail Corporation sufficient time to participate in court -
ordered mediation in the Condemnation Action, the Town Council finds and determines that it is
in the best interest of the public health, safety and welfare to further extend the term of the
approvals of the development plan, conditional use permit and final design for the Booth Heights
Project.
Before Council voted, Langmaid addressed the community.
Langmaid recognized Council had received numerous emails regarding the extension of
approvals for Booth Heights and explained Council was following up on further negotiations with
Vail Corporation, which began because of a court ordered mediation.
Langmaid stated the condemnation action was put on hold temporarily, but if the negotiations
with Vail Corporation was unsuccessful, Council would continue with the court process and
proceed with the condemnation action.
Coggin made a motion to approve, Davis seconded motion passed (7-0).
3.5 Contract Award with Pro Force Law Enforcement Supply to Purchase Weapons and
Accessories for all Sworn Officers
Approve the purchase for sidearms, holsters, sighting system and weapon mounted lights for all
sworn officers not to exceed $60,000.
Background: The Police Department is requesting permission to purchase firearms, holsters,
sighting system and weapon mounted lights for all sworn personnel.
Coggin made a motion to approve; Mason seconded motion passed (7-0).
4. Town Manager Report
4.1 Council Matters and Status Report
Town Council Meeting Minutes of January 17, 2023 Page 2
4.2 Community Meeting, March 28, 2023
Forrest confirmed the date for the Community Meeting to be held on March 28, 2023, instead of
March 14, 2023.
4.3 Skiing with Elected Officials on Vail Mountain, March 31, 2023
Forrest confirmed the date for the Skiing with Elected Officials on Vail Mountain event will be
held on March 31, 2023.
5. Action Items
5.1 Contract Award to Predator Mountainwear for the 2023 Town of Vail Outerwear
Uniform
Presenter(s): Susie Hervert, General Services Admin.
Background: The Town of Vail historically purchases outerwear uniforms for employees every
four years. The replacement schedule was for the 22-23 ski season, but the Town had to defer
for one year due to supply chain issues and difficulties in finding an outerwear supplier that
offered products that could meet the needs of our varied employee groups — particularly in our
maintenance divisions.
Staff Recommendation: Authorize the Town Manager to enter into a purchase with Predator
Mountainwear in a not -to -exceed amount of $185,000 and approve an increase of $35,000 to
the Town's outerwear uniform budget to be included in the first budget supplemental of 2023.
Hervert explained due to the supply chain issues and difficulties in finding outwear that offered
products that met the need of the Town's varied employee groups, the replacement schedule for
the 22-23 was delayed and asked for an increase in budget because of inflation.
Davis made a motion to approve, Foley seconded motion passed (7-0).
5.2 Permission to Proceed Utility and Drainage Easement in the Vicinity of 483 Gore
Creek Drive
Presenter(s): Greg Roy, Senior Planner
Background: The HOA of the Texas Townhomes, located at 483 Gore Creek Drive, represented
by Pierce Austin Architects and High Summit Planning, Sean Hannigan, requests permission to
proceed for a utility easement on Tract A, Vail Village Filing 5 on Town of Vail Stream Tract. The
applicant requests permission to proceed to enter into a utility and drainage easement with the
Town of Vail
Staff Recommendation: Approve, approve with amendments or deny Easement of Town of Vail
Property at 483 Gore Creek Drive.
Roy summarized the application was an easement for utilities and drainage and would be along
the western side of the property line.
Town Council Meeting Minutes of January 17, 2023 Page 3
Roy explained when the Texas Townhomes were first developed, the utilities were constructed
off -site, and no easement was granted. Granting the easement for the applicant would help with
future updates to the existing utilities that are not up to code and would also allow the applicant
to make improvements to Track A and the adjacent right of way and went on to show some of
the proposed improvements.
Staufer asked where the drainage would be located.
Roy referred to the site map that was provided in the Council's packet and stated the drainage
would start at the south side of the town homes, go through the landscaping and it would come
out to the easement back to the north towards Gore Creek and terminate at the end of the
easement.
Roy also stated there was another application in for improvements to Tract A,
Langmaid asked what the catalyst was for the improvement application.
Roy explained one of the Texas Townhomes was looking at redevelopment and as they went
through the DRB process, the applicant found the utilities that were currently servicing them
were not up to standards.
Public comment was called.
Dan Reynolds, representing Vail Trails East, wanted to bring to Council's attention two parking
spaces that might be removed during the improvements the applicant proposed, which was a
concern to his client. He stated his client would want the plan to be revised to include the two
spaces for Vail Trails East and come to a more formal agreement with the Town if there wasn't
already one for that space.
Coggin felt the application was leading to something bigger and there were questions about
parking and was not comfortable moving forward with the easement at this time.
Coggin proposed to table the item until the applicant can address some of the issues that were
presented.
Coggin made a motion to table; Foley seconded motion passed (7-0).
5.3 Ordinance No. 1, Series of 2023, First Reading, an Ordinance Amending Chapter 14 of
Title 4 of the Vail Town Code to Expand Acceptable Insurance Types for the Licensing of
Short -Term Rental Properties.
Presenter(s): Alex Jakubiec, Budget Analyst/STR Manager
Background: Since the approval of the most recent short-term rental ordinance, significant
increases in coverage have been made to insurance policies offered by online marketplaces
such as Aribnb and VRBO. Ordinance No. 1, Series 2023 expands the acceptable types of
required short-term rental insurance to include these polices when they meet the other minimum
standards.
Town Council Meeting Minutes of January 17, 2023 Page 4
Staff Recommendation: Approve, approve with amendments, or deny first reading of Ordinance
No. 1, Series of 2023.
Jakubiec explained there had been significant increases in coverage made to insurance policies
offered by online marketplaces and the Town would like to expand the acceptable types of
required short-term rental insurance to include these polices when they met the other minimum
standards.
Coggin asked how the Town verified that the property owner used appropriate insurance for
their short-term rentals.
Jakubiec stated the Town would require an affidavit be signed by the owner which would state
they were using approved platforms by the Town and staff also monitored listing services as a
backup.
Langmaid asked if VRBO, AirBNB and other entities were getting into insurance.
Jakubiec explained those outlets used a third -party insurer and only offered insurance if an
owner went through their site.
Staufer asked how the Town handled if an owner went through a site part time and then rented
on their own the other half of the time.
Jakubiec stated the Town would require an additional insurance product such as homeowner's
insurance, commercial liability, or umbrella liability.
Public comment was called.
Steven Connelly, a Vail resident, thanked Jakubiec and the Finance Department for their quick
work on the short-term rental insurance changes.
Coggin made a motion to approve, Foley seconded motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (7-0), meet adjourned at 6:30p.m.
Respectfully Submitted,
Attest: �
K Lan or,
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Stepha ie Bibbens, Town Clerk
Town Council Meeting Minutes of January 17, 2023 ro Page 5
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