Loading...
HomeMy WebLinkAbout2023-01-17 TC Meeting MinutesVail Town Council Meeting Minutes Tuesday, January 17, 2023 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present: Staff members present: 1. Citizen Participation Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tern Kevin Foley Jen Mason Pete Seibert Barry Davis Jonathan Staufer Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk Taylor Gardarian, a resident of Eagle, CO, addressed Town Council regarding his organization, Open -Source Citizen Control of the United States of America. Stephen Connelly, a Vail resident, explained that 600 trees were thrown away every year and proposed the idea of a reusable Christmas tree program. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1 December 6, 2022 TC Meeting Minutes Foley made a motion to approve, Davis seconded motion passed (6-0 Langmaid abstained). 3.2 December 22, 2022 TC Meeting Minutes Foley made a motion to approve, Coggin seconded motion passed (7-0). 3.3 Resolution No. 2, Series of 2023, A Resolution of the Vail Town Council Approving an Intergovernmental Agreement between the Town of Vail and the State of Colorado Town Council Meeting Minutes of January 17, 2023 Page 1 Department of Transportation ("CDOT") regarding a Multi -modal Transportation and Mitigation Options Fund Grant Approve, approve with amendments, or deny Resolution No. 2, Series of 2023. Background: The Town wishes to enter into an agreement with CDOT to receive grant funds in the amount or $250,000 for the necessary capital improvements to expand the Vail E-Courier Loading and Delivery program. Coggin made a motion to approve; Mason seconded motion passed (7-0). 3.4 Resolution No. 3, Series of 2023, A Resolution of the Vail Town Council Extending the Approvals of the Approved Development Plan, Conditional Use Permit and Final Design for the Booth Heights Project Approve, approve with amendments, or deny Resolution No. 3, Series of 2023. Background: To allow the Town and The Vail Corporation sufficient time to participate in court - ordered mediation in the Condemnation Action, the Town Council finds and determines that it is in the best interest of the public health, safety and welfare to further extend the term of the approvals of the development plan, conditional use permit and final design for the Booth Heights Project. Before Council voted, Langmaid addressed the community. Langmaid recognized Council had received numerous emails regarding the extension of approvals for Booth Heights and explained Council was following up on further negotiations with Vail Corporation, which began because of a court ordered mediation. Langmaid stated the condemnation action was put on hold temporarily, but if the negotiations with Vail Corporation was unsuccessful, Council would continue with the court process and proceed with the condemnation action. Coggin made a motion to approve, Davis seconded motion passed (7-0). 3.5 Contract Award with Pro Force Law Enforcement Supply to Purchase Weapons and Accessories for all Sworn Officers Approve the purchase for sidearms, holsters, sighting system and weapon mounted lights for all sworn officers not to exceed $60,000. Background: The Police Department is requesting permission to purchase firearms, holsters, sighting system and weapon mounted lights for all sworn personnel. Coggin made a motion to approve; Mason seconded motion passed (7-0). 4. Town Manager Report 4.1 Council Matters and Status Report Town Council Meeting Minutes of January 17, 2023 Page 2 4.2 Community Meeting, March 28, 2023 Forrest confirmed the date for the Community Meeting to be held on March 28, 2023, instead of March 14, 2023. 4.3 Skiing with Elected Officials on Vail Mountain, March 31, 2023 Forrest confirmed the date for the Skiing with Elected Officials on Vail Mountain event will be held on March 31, 2023. 5. Action Items 5.1 Contract Award to Predator Mountainwear for the 2023 Town of Vail Outerwear Uniform Presenter(s): Susie Hervert, General Services Admin. Background: The Town of Vail historically purchases outerwear uniforms for employees every four years. The replacement schedule was for the 22-23 ski season, but the Town had to defer for one year due to supply chain issues and difficulties in finding an outerwear supplier that offered products that could meet the needs of our varied employee groups — particularly in our maintenance divisions. Staff Recommendation: Authorize the Town Manager to enter into a purchase with Predator Mountainwear in a not -to -exceed amount of $185,000 and approve an increase of $35,000 to the Town's outerwear uniform budget to be included in the first budget supplemental of 2023. Hervert explained due to the supply chain issues and difficulties in finding outwear that offered products that met the need of the Town's varied employee groups, the replacement schedule for the 22-23 was delayed and asked for an increase in budget because of inflation. Davis made a motion to approve, Foley seconded motion passed (7-0). 5.2 Permission to Proceed Utility and Drainage Easement in the Vicinity of 483 Gore Creek Drive Presenter(s): Greg Roy, Senior Planner Background: The HOA of the Texas Townhomes, located at 483 Gore Creek Drive, represented by Pierce Austin Architects and High Summit Planning, Sean Hannigan, requests permission to proceed for a utility easement on Tract A, Vail Village Filing 5 on Town of Vail Stream Tract. The applicant requests permission to proceed to enter into a utility and drainage easement with the Town of Vail Staff Recommendation: Approve, approve with amendments or deny Easement of Town of Vail Property at 483 Gore Creek Drive. Roy summarized the application was an easement for utilities and drainage and would be along the western side of the property line. Town Council Meeting Minutes of January 17, 2023 Page 3 Roy explained when the Texas Townhomes were first developed, the utilities were constructed off -site, and no easement was granted. Granting the easement for the applicant would help with future updates to the existing utilities that are not up to code and would also allow the applicant to make improvements to Track A and the adjacent right of way and went on to show some of the proposed improvements. Staufer asked where the drainage would be located. Roy referred to the site map that was provided in the Council's packet and stated the drainage would start at the south side of the town homes, go through the landscaping and it would come out to the easement back to the north towards Gore Creek and terminate at the end of the easement. Roy also stated there was another application in for improvements to Tract A, Langmaid asked what the catalyst was for the improvement application. Roy explained one of the Texas Townhomes was looking at redevelopment and as they went through the DRB process, the applicant found the utilities that were currently servicing them were not up to standards. Public comment was called. Dan Reynolds, representing Vail Trails East, wanted to bring to Council's attention two parking spaces that might be removed during the improvements the applicant proposed, which was a concern to his client. He stated his client would want the plan to be revised to include the two spaces for Vail Trails East and come to a more formal agreement with the Town if there wasn't already one for that space. Coggin felt the application was leading to something bigger and there were questions about parking and was not comfortable moving forward with the easement at this time. Coggin proposed to table the item until the applicant can address some of the issues that were presented. Coggin made a motion to table; Foley seconded motion passed (7-0). 5.3 Ordinance No. 1, Series of 2023, First Reading, an Ordinance Amending Chapter 14 of Title 4 of the Vail Town Code to Expand Acceptable Insurance Types for the Licensing of Short -Term Rental Properties. Presenter(s): Alex Jakubiec, Budget Analyst/STR Manager Background: Since the approval of the most recent short-term rental ordinance, significant increases in coverage have been made to insurance policies offered by online marketplaces such as Aribnb and VRBO. Ordinance No. 1, Series 2023 expands the acceptable types of required short-term rental insurance to include these polices when they meet the other minimum standards. Town Council Meeting Minutes of January 17, 2023 Page 4 Staff Recommendation: Approve, approve with amendments, or deny first reading of Ordinance No. 1, Series of 2023. Jakubiec explained there had been significant increases in coverage made to insurance policies offered by online marketplaces and the Town would like to expand the acceptable types of required short-term rental insurance to include these polices when they met the other minimum standards. Coggin asked how the Town verified that the property owner used appropriate insurance for their short-term rentals. Jakubiec stated the Town would require an affidavit be signed by the owner which would state they were using approved platforms by the Town and staff also monitored listing services as a backup. Langmaid asked if VRBO, AirBNB and other entities were getting into insurance. Jakubiec explained those outlets used a third -party insurer and only offered insurance if an owner went through their site. Staufer asked how the Town handled if an owner went through a site part time and then rented on their own the other half of the time. Jakubiec stated the Town would require an additional insurance product such as homeowner's insurance, commercial liability, or umbrella liability. Public comment was called. Steven Connelly, a Vail resident, thanked Jakubiec and the Finance Department for their quick work on the short-term rental insurance changes. Coggin made a motion to approve, Foley seconded motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Staufer seconded motion passed (7-0), meet adjourned at 6:30p.m. Respectfully Submitted, Attest: � K Lan or, OF Stepha ie Bibbens, Town Clerk Town Council Meeting Minutes of January 17, 2023 ro Page 5 �� Nq p I p zoo