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HomeMy WebLinkAbout2023-03-21 TC Meeting MinutesVail Town Council Meeting Minutes Tuesday, March 21, 2023 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present: Staff members present: 1. Citizen Participation Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tern Kevin Foley Jen Mason Pete Seibert Barry Davis Jonathan Staufer Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk Robert Truchiet, a Vail resident, asked for code revisions regarding animal control regulations on private property. 2. Any action as a result of executive session There was none. 3.Appointments for Boards and Commissions 3.1 Design Review Board (DRB) Appointments Presenter(s): Kim Langmaid, Mayor Motion to appoint two members to service on the DRB for a two-year term ending March 31, 2025. Coggin made a motion to appoint Rys Olsen and Herbert Roth to serve on the DRB for a two- year term ending on Mach 31, 2025, Mason seconded motion passed (7-0). 3.2 Planning and Environmental Commission (PEC) Appointments Presenter(s): Kim Langmaid, Mayor Town Council Meeting Minutes of March 21, 2023 Page 1 Motion to appoint three members to service on the PEC for a two-year term ending March 31, 2025. Coggin made a motion to appoint Robyn Smith, Brad Hagedorn, and Reid Phillips to serve on the PEC for a two-year term ending on March 31, 2025, Davis seconded motion passed (7-0). 4.Consent Agenda 4.1 February 7, 2023 TC Meeting Minutes Foley made a motion to approve, Staufer seconded motion passed (6-0) (Mason abstained due to being absent). 4.2 February 21, 2023 TC Meeting Minutes Davis made a motion to approve, Mason seconded motion passed (7-0). 4.3 Resolution No. 12, Series of 2023, a Resolution Approving an Intergovernmental Agreement between the Town of Vail, Colorado and the Colorado Department of Transportation Regarding Sediment Control Disposal Area on the North Side of Interstate 70 at approximately M.P. 178-179; and Setting forth Details in Regard Thereto Approve, approve with amendments, or deny Resolution No. 12, Series of 2023. Background: The Town and the Colorado Department of Transportation ("CDOT") wish to enter into an Intergovernmental Agreement ("IGA") for the construction of a Sand/Dirt Storage Facility on Interstate 70 Right of Way, in the Town Tracts for the purpose of Sand/Dirt storage and to provide aesthetic and noise mitigation to the surrounding neighbors. Davis made a motion to approve, Coggin seconded motion passed (7-0). 4.4 Contract Approval for 2023 Special Event Sponsorships over $50,000 Authorize the Town Manager to enter into agreements with the following event producers in the respective amounts, on a foram approved by the town attorney. The AMP Live Music and Entertainment ($55,000), Vail Dance Festival ($65,000), Mountain Games ($155,000), Bravo! Vail Music Festival ($310,000), Vail Jazz Festival ($90,000), NBS Soul on the Snow Concert ($125,000), and Vail America Days ($80,000). Background: The following events have been allocated over $50,000 and need council approval to execute these agreements. The AMP Live Music and Entertainment ($55,000), Vail Dance Festival ($65,000), Mountain Games ($155,000), Bravo! Vail Music Festival ($310,000), Vail Jazz Festival ($90,000), NBS Soul on the Snow Concert ($125,000), and Vail America Days ($80,000). Coggin made a motion to approve, Mason seconded motion passed (7-0). Town Council Meeting Minutes of March 21, 2023 Page 2 4.5 Contract Award to Walking Mountains Science Center for Vail Nature Center Operations Authorize the Town Manager to enter into a contract, approved by the Town Attorney, to enter into a Professional Services Agreement with Walking Mountains Science Center in an amount not to exceed $109,373 to operate the Vail Nature Center. Background: The Town of Vail partners with Walking Mountains Science Center through an annual Professional Services Agreement to operate the Vail Nature Center, providing environmental education programs, curricula and experiences to locals and guests alike, from "Pre-K to Gray". WMSC also operates the Vail Hiking Center and helps to maintain the grounds, trails, native plant species, signage, and other duties as they arise. Mason made a motion to approve, Davis seconded motion passed (7-0). 4.6 Letter of Support for Language Access Federal Fund Portal Approve letter of Support for Language Access Federal Fund Portal. Background: CMC is finalizing a proposal request for Congressionally Directed Spending (CDS) from the Fund for Improvement of Postsecondary Education (FIPSE) toward increasing language access in rural Colorado mountain communities. The funds would support a new Translation & Interpretation program at CMC in alignment with industry certifications, to develop a workforce of community, medical and legal interpreters and bilingual skilled professionals in our local communities. This proposal also includes a regional assessment of English language acquisition resources in our communities, to better coordinate our resources and build learner bridges to career advancement. Langmaid stated the timeline to approve the letter of support had expired and no vote was needed. Halloran recognized Linda Moore in Court, celebrated her 40" anniversary working for the Town of Vail and Jacque Lovato in Finance, celebrated 45 years. 5. Town Manager Report 5.1 Council Matters and Status Report Forrest requested Council provide a representative on the effort to develop the State Land Board property in Eagle -Vail and explained there were a couple of legislative bills regarding land use that the Town was tracking. Davis volunteered to serve as the Town's representative. Langmaid reminded Council members that the community meeting was scheduled for March 28, 2023, and ski with elected day was March 31, 2023. 6. Action Items Town Council Meeting Minutes of March 21, 2023 Page 3 6.1 Resolution No. 4, Series of 2023, A Resolution Establishing a Process for the Naming or Commemoration of Town -Owned Properties, including Parks, Plazas. Streets, Buildings and Interior Spaces Presenter(s): Kathleen Halloran, Deputy Town Manager and Lori Barnes, Director of Library Services Approve, approve with amendments, or deny Resolution No. 4, Series of 2023. Background: Since the incorporation of the Town of Vail in 1966, various parks, buildings, plazas, streets, and other landmarks have been named to memorialize the contributions of Vail's dreamers, builders, trailblazers, and other influences that have drawn upon Vail's alpine setting and European roots. In anticipation of future opportunities, the following guidelines have been established to not only reflect practices of the past, but to provide a formal structure for future decisions. Halloran explained staff was bringing back Resolution No. 4, which would establish a process for the naming or commemoration of Town owned properties. Based off citizen input, staff revisited the option for a smaller naming right that could be staff approved instead of going through the proposed process and explained the Culture Heritage Group decided all naming processes should go through Council. Halloran stated the language hadn't change since the first meeting and clarified the resolution did not preclude any large capital campaigns, but staff would consider that a separate decision for Council to consider on an as needed basis. Davis asked if the dedications listed in the exhibit were tied to a financial gift or were they based off merit. Halloran stated most of the names were not based off financial gift but would confirm. Council members voiced their concerns regarding financial gifts to put a name on a building. Langmaid stated donations in return of dedication would be considered a large capital campaign and was separate from the proposed process in the resolution. Staufer asked if staff would be against adding three citizens of the Cultural Heritage Group to the decision process to make sure the application was properly vetted. Coggin explained the application would go before council and public input would meet that vetting process. Council members expressed they would like to keep the naming rights community based. Davis made a motion to approve, Coggin seconded motion passed (6-1 Staufer opposed). 6.2 Ordinance No. 6, Series of 2023, First Reading, Budget Supplemental No.1, An Ordinance Making Budget Adjustments to the Town of Vail General Fund, Capital Town Council Meeting Minutes of March 21, 2023 Page 4 Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, Marketing Fund, Heavy Equipment Fund, Timber Ridge Fund and Residences at Main Vail Fund of the 2023 Budget for the Town of Vail, Colorado and Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth Details in Regard Thereto Presenter(s): Carlie Smith, Finance Director and Alex Jakubiec, Budget Analyst & STR Manager Approve, approve with amendments, or deny Ordinance No. 6, Series of 2023 upon first reading. Background: Please see the attached memo. Smith gave an overview of the prior year's financials before allocation of additional funds. ➢ Year end Results • Across all funds revenues totaled $101.9M; $95.8M excluded from large one- time grants and reimbursements, up $13AM from 2021. • Across all funds expenditures totaled $96.7M compared to $182.6M budget. ■ Most of the difference was due to Capital Projects that were requested to be reappropriated in the first supplemental. ■ There was a $15AM in savings. • General Fund: Fund balance was budgeted to add $5.3M to Reserves, added 8.3M back into Reserves. ■ Total fund balance at the end of 2022 was $53.9M • Capital Prolect Funds: Fund balance was $41.3M at the end of 2022 but will be utilizing $28AM of that in 2023. • Real Estate Transfer Tax Fund: Fund balance was at $30M at the end of 2022 but will be utilizing $22.5M of that in 2023. Foley asked if the $22.5M in the RETT Fund included that $12M budgeted for the Booth Heights property, and that money may not get spent. Smith confirmed the Booth Heights placeholder was the majority of what was being reappropriated. Jakubiec explained the first supplemental would reappropriate funds for capital projects that had started in the previous year or would start in the current year. The supplemental proposed to increase revenues by $8.9M primarily for reappropriated grant funding for projects previously committed to and increase expenditures by $73.3M primarily due to capital projects previously committed to and a large placeholder for deed -restricted resale home purchase. Jakubiec outlined the higher supplemental request: Town Council Meeting Minutes of March 21, 2023 Page 5 General Fund • Revenue $1.6M ■ $337K CRRSA Final Allocations for transit operations ■ $130K Reappropriated Mountain Safe Program grant ■ $1.2M ARP grant funding reappropriation Expenditures $3.1 M ■ Compensation Study Phase II implementation ($1.3M) ■ Reappropriation for 2Id half of Vail Chapel Contribution ($250K) ■ Increase town outerwear purchase budget $35K supported by Council ■ Previously $18.4K additional requested for spares and Fire Department snow pants ($53.4K total) ■ Mountain Towns 2023 Conference Sponsorship ($50K) ■ $1.2M reappropriated ARP fund ■ Ending Fund Balance $49.5M ➢ Capital Projects Fund • Revenue: $5.6M ■ $5.6M re -appropriation of reimbursements based on project timing • Expenditures: $28.2M ■ New requests ($137K) ■ $32K for additional police body camera equipment, $79K total cost over 3 years. ■ $35K spare parking system equipment ■ $15K to purchase 11 AED units for PD Vehicles ■ $17K for 6 PD safety license plate reader cameras and installation; $15K annual cost after 2023 ■ Re -appropriations ($27.9M): ■ Electric bus replacement ($9.8M) ■ Funding transfer to Residences at Main Vail for project costs ($4.9M) ■ Real Estate purchases for TOV employee housing ($2.25M) ■ Ladder fire truck under contract, not yet delivered ($1.7M) ■ Municipal building air handling replacement ($1.5M) • Ending Fund Balance: $12.6M Foley asked where the license plate readers would be located and their purpose. Commander Ryan Kenney, Vail Police Department, explained the readers were to help catch vehicles as the came in or left town for investigative purposes. Avon and Vail police department were testing the readers and staff was still doing research to determine if the reader would go on the on or off ramp. Once decided, there would be one reader at each of the on or off ramps. ➢ RETT Fund • Revenue: $441 K ■ $22.5K Bear Education grant Town Council Meeting Minutes of March 21, 2023 Page 6 ■ $55K Eagle County grant for fuel reduction projects ■ $50K E-bike grant towards county -wide shift bike program Expenditures: $23.4M ■ New requests ($653K): • $220K continuation of turf reduction project throughout town ■ $95K additional funding for Gore Creek signage project due to increased costs • $43.5K Bear Education program, offset by a $22.5K grant from CPW • Reappropriations ($22.6M) • Booth Heights parcel ($12.OM) ■ Water Quality infrastructure ($1.9M) ■ Ford Park athletic field restroornlstorage building ($1.0M) ■ Public Art programs and residency studio ($1.2M ■ Ending Fund Balance: $7.9M Coggin asked for clarification on the Gore Creek signage project. Kristen Bertuglia, Director of Environmental 5ustainability, explained the scope of work for the projected hadn't changed, but the cost of materials from 2021 to the present had significantly increased. ➢ Other Funds Revenue • Housing Fund- $879K sale of deed -restricted units ■ Residences at Main Vail- $4.9M funding transfer from the CPF (above and beyond bond proceeds) New Requests: ■ Housing Fund- $1.5M placeholder to purchase community buy -down units ■ Heavy Equipment Fund: $160K to replace two PD vehicles due to accident ■ Timber Ridge: $32K for additional snow removal Re -appropriations: ■ Housing Fund: $7.8M for Housing programs (includes $2.9M for Vail InDeed, $2.65M ■ for potential purchase of CDOT East Vail Parcel, $2.OM for Residences at Main Vail opportunity fee) ■ Residences at Main Vail: $14AM for remaining project costs ■ Heavy Equipment Fund: $601 K for vehicle purchases delayed by supply chain issues Coggin asked for more information regarding the Bear Education Program. Bertuglia explained the grant came from Colorado Parks and Wildlife that went out to communities to reduce human and bear conflict. Town Council Meeting Minutes of March 21, 2023 Page 7 Public was called. There was none. e Coggin made a motion to approve, Foley seconded motion passed (7-0). 7. Public Hearings 7.1 Ordinance No. 5, Series of 2023, Second Reading, An Ordinance Adding a New Chapter 15 to Title 4 of the Vail Town Code, to Regulate Private Security Guards and Private Security Employers Presenter(s): Commander Justin Liffick, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 5, Series of 2023 upon second reading. Background: The State of Colorado does not have a regulatory agency that provides oversight of security companies, security guards, or training requirements for security staff. Large metropolitan areas have created their own regulations to govern security companies and security guards with a good deal of success. Until recently, there has not been any need for these regulations in Vail. The increased presence of armed security personnel in Vail along with several incidents have caused concern for unregulated security. The Vail Police Department is requesting an ordinance for oversight and regulation of security companies that work in Vail. Noll explained the ordinance was an update to comply with Senate Bill 22-032, which stated the town may not charge a business license fee for a retailer that does not have a physical presence within the Town of Vail. Commander Liffick explained there were minor changes made since the first reading that included language clarifications and the effective date for the ordinance to go into effect would be June 1, 2023. Public comment was called. Erick Gutierrez, Ace Security, stated he was in support of the ordinance, but would like a few more adjustments made to on the firearm and training requirements, clarifying he would want his people armed if they had the training. Ron Delp, Citadel Security, explained he was not opposed the ordinance but shared concerns that there would be an increase in cost to their clients for the added training. Coggin made a motion to approve, Staufer seconded motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded motion passed (7-0), meet adjourned at 6:49 p.m. Respectfully Submitted, Town Council Meeting Minutes of March 21, 2023 Page 8 Attest: Kim Langmaid, ayor Steph ie Bibbens, Town Clerk Town Council Meeting Minutes of March 21, 2023 Page 9