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HomeMy WebLinkAbout2023-04-18 TC Meeting MinutesVail Town Council Meeting Minutes Tuesday, April 18, 2023 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present: Members absent: Staff members present: 1. Citizen Participation Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tem Kevin Foley Pete Seibert Bang Davis Jonathan Staufer Jeri Mason Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk Robert Truchiet, a Vail resident, expressed his concerns regarding animal control and leash laws regarding dog bites within the Town Code and asked that Nathan Lehnert's, an Animal Services Officer for Eagle County, statements regarding animal control be read into the official record; 'We have discussed the District Court Case and added it to our Reference materials with our Policies and Procedures. I am also continuing to work with the Town of Vail to refine our enforcement of this section of the town code to make sure it meets the restrictions set forth in the court order along with any additional refinements that are desired by the Town." 2. Any action as a result of executive session As an action resulting from executive session, the Timber Ridge Redevelopment Committee was authorized to negotiate the terms of a development agreement with Triumph Development West LLC to facilitate the redevelopment of the Timber Ridge Village Apartments, subject to the terms and conditions instructed in executive session. Langmaid explained there would be an opportunity at the May 16, 2023, Town Council meeting to discuss the Timber Ridge development agreement. 3. Proclamation 3.1 Proclamation No. 4, Series of 2023 National Library Week Town Council Meeting Minutes of April 18, 2023 Page 1 Read Proclamation No. 4, Series of 2023 into the record. Presenter(s): Kim Langmaid, Mayor Background: National Library Week 2023, April 23-29, will be celebrated with the theme "There's More to the Story." Council members took turns reading the proclamation into the record. 4.Consent Agenda 4.1 March 7, 2023 Town Council Meeting Minutes Foley made a motion to approve, Staufer seconded motion passed (5-0) (Coggin abstained due to being absent). 4.2 March 21, 2023 Town Council Meeting Minutes Foley made a motion to approve, Coggin seconded motion passed (6-0). 4.3 March 30, 2023 Town Council SPECIAL Meeting Minutes Coggin made a motion to approve, Davis seconded motion passed (6-0). 4.4 Contract Award to 360 Paving for the 2023 Asphalt Overlay Project Authorize the Town Manager to enter into an agreement with 360 Paving not to exceed $515,000, to complete the 2023 Vail Overlay Project on a form approved by the Town Attorney. Background: The Town has budgeted to complete an asphalt overlay project this year on the following streets: Bridge Road, Lupine Drive, Willow Way, Streamside Circle West, Nugget Lane, Glen Falls Lane, and Columbine Drive south of Bighorn Road. Staufer made a motion to approve, Coggin seconded motion passed (6-0). 4.5 Contract Award to CREO for Fabrication of Gore Valley Trail Interpretive Installation Direct the Town Manager to enter into a contract approved by the Town Attorney with CREO for the fabrication and delivery of an interpretive installation for an amount not to exceed $199,625. Background: Staff received proposals from four firms for the fabrication and delivery of the Gore Valley Trail interpretive installation as designed by H+R and approved by Vail Art in Public Places, Planning and Environmental Commission, and Town Council. Those firms were BANG! Creative, CREO, Sea Reach, and Vail Valley Welding and Fabrication. A committee of three staff members selected CREO as the preferred candidate citing their experience with the unique fabrication processes involved in the completion of this installation. Davis made a motion to approve, Staufer seconded motion passed (6-0). Town Council Meeting Minutes of April 18, 2023 Page 2 4.6 Contract Award to R&H Mechanical and Berich Masonry for Lionshead Snowmelt Repair Authorize the Town Manager to enter into agreements with the following companies not to exceed the respective amounts, on a form approved by the Town Attorney: R&H Mechanical ($450,000) and Berich Masonry ($125,000). Background: Portions of the Lionshead snowmelt system are in need of repair and replacement. The Town has budgeted to complete the repairs this year. Davis made a motion to approve; Coggin seconded motion passed (6-0). 4.7 Increase Funds for Heavy Equipment Purchase Direct the Town staff to increase the HEF budget by $108,500. Which will be added to the second supplemental scheduled this June. This Allows for the Town Manager to approve the purchase for the backhoe and motor grader. Background: Request for additional funding to purchase a backhoe and motor grader that are on the 2023 HEF budget. Davis made a motion to approve; Coggin seconded motion passed (6-0). 5. Town Manager Report 5.1 Town Manager Update 5.2 Council Matters and Status Report 5.3 Vail Town Council Priority Goals for 2023 Forrest gave an update on SB213, explaining an amendment was being considered, which would remove all mandates on resort communities, but may still require a housing needs assessment. 6. Action Items 6.1 Resolution No. 14, Series of 2023, A Resolution Adopting the Town of Vail's Stewardship Roadmap Approve, approve with amendments, or deny Resolution No. 14, Series 2023. Presenter(s): Mia Viaar, Director of Economic Development Background: Please see memo. Forrest asked to postpone the approval of Resolution 14, Series of 2023 and allow for additional high-level direction from Council regarding the ideal standard for the Stewardship Roadmap. Town Council Meeting Minutes of April 18, 2023 Page 3 Vlaar explained staff wanted to make sure the roadmap was a clear vision for how the Town moves forward and asked for Council's feedback. Davis provided the following feedback: • would like the findings to be presented to the public who was interested in the information and use it as an opportunity for more potential feedback. Coggin provided the following feedback: • he would like more focus on the students that live in Vail regarding public schools and capacity • asked for more information on target visitor/resident ration and what was considered a healthy community population balance o was there a way for the town to set goals pertaining to that data • asked about the term "mountain ideal standard" o was there a way for the town to broaden the scope so that it was always striving to do better. Vlaar stated the Town did not have a target visitor/resident ratio, but it was becoming a common measure for destinations to gage how population could affect visitation. Beth Markham, Environmental Sustainability Manager, explained what the Mountain Ideal Standard was and stated although the revised Mountain Ideal was the town's current standard, there could be potential opportunities for other certification/standards for the town to adopt. Foley asked about the updated metric system and the town's occupancy rates and average daily rates. Vlaar explained the metric system was based off lodging tax revenue, marketing campaign performance, occupancy rate, average daily rate, and brand health. She also stated that the town's occupancy rate and average daily rates were currently very healthy and were continually monitored because usually they run-in opposition to each other. Seibert suggested making the Mountain Ideal and other standards the town may adopt in the future as an appendix to help be more user friendly to the public and asked if the 2.5 million visitors, were all individual persons, and how that number was ascertained. Markham stated the town could put the standard as a link on the plan to make the information more accessible. Vlaar explained there were a lot of variables that went into estimating that number, but yes, the number represented individual persons. Staufer felt the town should get back to the community side of things and not wont' so much about the world class side of things and wanted staff to look at the town's different carrying capacities in the town's streets, roadways, on the mountain, and on the trails to when determining if the town was sustainable. Town Council Meeting Minutes of April 18, 2023 Page 4 Vlaar recognized Staufer's point and explained a key outcome of the plan would be to work with other partners to understand the town's carrying capacity. Staufer suggested developing a community task force with some of the key partners to be engaged on a more permanent level. Foley stated what the town did with the feedback gathered from the community throughout the process would be very important to make sure Vail continues to be a special place. Vlaar explained there were many different strategies within the plan to get back the diversity that has changed. Langmaid explained the State was starting a destination stewardship process that included eight smaller regional plans and one larger plan that the Vail community could share their input with. Davis expressed his concerns regarding the mountain ideal standard and confusion around what it was. He felt if council was going to adopt a plan for the next ten years, he wanted it to be more digestible. Davis also stated to Stauferis point, regarding focusing on the community, if the town was looking to build environmental stewardship, it started with giving people access to public lands through the town. Staufer clarified he did not want to restrict access, but instead disperse it. Forrest asked council, if staff could bring back a clearer standard and how to achieve it, would council be comfortable adapting the roadmap as a resolution. Langmaid stated the town should be able to have a more simplified overview of the criteria and indicators were for the standard without getting into the technicalities of certification. Vlaar stated the plan could represent what the town was certified to currently and could modify when the next standard was available. Council discussed the history of Global Tourism Council and the process for certifications. Coggin asked about the goals discussed in the plan and prioritization. Vlaar explained there was a presentation planned for the meeting to go over the priorities and reminded council every strategy that was outlined in the implementation plan would come back to council for further vetting, budgeting, and resources. Kristen Bertuglia, Director of Environmental Sustainability, stated staff could come back with a summary of the standard and the criteria to make communication to the community easier and outline the stewardship plan more as a guiding post as it was intended to be. Town Council Meeting Minutes of April 18, 2023 Page 5 6.2 Contract Award with Rocky Mountain Custom Landscapes for the 10th Mountain Division Statue Site Improvements Authorize the Town Manager to enter into a contract with Rocky Mountain Custom Landscapes in an amount not to exceed $142,000. Staff will be including a request to add $28,000 to the Art Landscape Enhancements budget as part of the June 2023 Budget Supplemental process for a total project budget of $147,634. Presenter(s): Gregg Barrie, Senior Landscape Architect Background: The purpose of this agenda item is to request an additional $28,000 for the construction of site improvements to the area around the 10th Mountain Division Statue. And, if granted, to approve a contract for the work. Barrie explained the first part of the request was for additional funding for the improvements to the 101' Mountain Division Statute, due to the bids for the project came in higher than what was initially anticipated. Council had concerns regarding the design of the improvements and asked Barrie to explore using materials more local to the area, edit the design to be more in line with the natural aesthetics of the existing statue, and to resubmit a design for Council to review. Barrie explained the project had been approved by the Art in Public Places board before putting it out to bid but would take their suggestions in to account and bring back different options. 6.3 Recommended Summer 2023 Parking Program Approve the Summer 2023 Parking Program as presented. Presenter(s): Greg Hall, Public Works Director, Steph Kashiwa Parking Operations Manager Background: Provide town council the parking recommendation for Summer 2023 Parking Program. Hall explained the Parking and Mobility Task Force met on March 30, 2023, to review the winter season and made recommendations for the summer 2023 Parking Program. Kashiwa stated the task force wanted to increase the prices for overnight parking to mimic what the overnight prices were for the hotels and try to decrease the amount of overnight storage in the structures. The recommendations were: • Overnight rates for both Village and Lionshead Parking Structures of $35 -$40. • Include a Red Sandstone Structure overnight rate of $10- $25 that is lower than the LHNTC rate, encouraging use. o Extending the max stay at Red Sandstone to 14 days with the overnight rate. • Oversized/Ovemight parking rate $351night in the West Vail location. • Free overnight employee passes available with a verification process. Town Council Meeting Minutes of April 18, 2023 Page 6 • Free summer parking pass for Winter 2022/2023 Premier/Business Premier/Employee Plus pass holders with a verification process — no guaranteed spot. • A $475 pass for summer overnight parking LHIVTCIRSS offered with ownership in previous voucher -designated areas Coggin asked how staff would enforce the 14day max stay at Red Sandstone and for clarification on the free summer parking pass. Kashiwa explained for enforcement, staff would check against the License Plate Recognition software and there was also a staff member that took inventory of cars in the lots at night. As for the free summer parking pass, for the last few years, Premier/Business Premier/Employee Plus pass holders had the option to extend their passes into the summer, but still had to abide by the 14-day rule. Coggin asked for staff to explore extending the DUI pass to the Red Sandstone parking structure. Coggin asked if $15 covered costs at Ford Park. Hall stated the $15 would cover costs and hopefully motivate visitors to park in the free lots and walk over to Ford Park. Foley agreed with the $15 at Red Sandstone, wanted to make sure the workers that started before 5:00am at the various businesses could be validated somehow and not have to pay to park and asked about putting oversized vehicles behind the shop yard. Hall explained the town put an application in with CDOT to move the oversized vehicles and was denied. Coggin made a motion to approve the summer parking program overnight fees for Vail and Lionshead Parking Structures $35, Red Sandstone Parking Structure $15, Ford Park $15 and West Vail oversized $35; Foley seconded motion passed (6-0). 6.4 2023 Ford Park Summer Managed Parking Approve the 2022 Ford Park Summer Managed Parking Program. Presenter(s): Greg Hall, Public Works Director, Steph Kashiwa Parking Operations Manager Background: Each spring the summer activities and events calendar is reviewed by the Ford Park User Groups, including representatives from Town of Vail, Vail Recreation District, Vail Valley Foundation (GRFA), Betty Ford Alpine Gardens, Bravo! Vail and Walking Mountain Science Center (as operators of Vail Nature Center). The proposed managed parking program calendar is attached. Foley asked how many ADA spaces were available at Ford Park and how staff fills those spots. Hall stated in the winter there is 4 spots available and 10 in the summer and can fill up quick. Town Council Meeting Minutes of April 18, 2023 Page 7 Council members suggested more messaging for drop off or using the express bus during the concerts over the summer. Coggin made a motion to approve the managed and paid parking events calendar as presented; Foley seconded motion passed (6-0). 6.5 Ordinance No. 8, Series of 2023, First Reading, An Ordinance of the Town Council of the Town of Vail Amending Section 4-2-4 of the Vail Town Code to Permit Alcoholic Beverage Tastings at Fermented Malt Beverage and Wlne Retailers Approve, approve with amendments, or deny Ordinance No. 8, Series of 2023 upon first reading. Presenter(s): Matt Mire, Town Attorney Background: On March 1, 2023, Proposition 125 amended the above -mentioned statutory section to add fermented malt beverages and wine retailers to the list of licensees that are permitted to conduct tastings. The Town now desires to amend the Vail Town Code to include fermented malt beverage and wine retailers as licensees that may apply for tastings. Mire explained Proposition 125 amended the State statutory section regarding fermented malt beverage licenses. The amendment would allow businesses that held fermented malt beverage licenses to sell wine as well, which meant those businesses were permitted to conduct tastings along with businesses that held retail liquor store licenses. Staufer stated he would like to help keep the tasting permits for the local, smaller businesses and didn't think the big chain stores needed the tasting permit. Mire explained the town's ordinance for the tasting permit had to be fair and Council could not decide only certain businesses could apply for tasting permits. Mire also stated if the proposed amendment to the ordinance didn't pass during the current meeting, staff would have to come back at the next meeting to amend the ordinance to remove tasting permits all together. Coggin made a motion to approve; Davis seconded mgtior passed (5-1., Foley opposed). 7. Public Hearings 7.1 Ordinance No. 7, Series of 2023, Second Reading, An Ordinance of the Vail Town Council Repealing and Reenacting Section 12-3-3 of the Vail Town Code to Simplify and Clarify the Procedures for Land Use Appeals Approve, approve with amendments, or deny Ordinance 7, Series of 2023 upon second reading. Presenter(s): Jamie Leaman -Miller, Planner Town Council Meeting Minutes of April 18, 2023 Page 8 Background: The purpose of Ordinance 7, Series of 2023 is to amend Section 12-3-3 Appeals, to simplify and clarify the procedures for land use appeals. The existing section will be repealed in its entirety and replaced with the proposed language. Public comment was called. Leaman -Miller summarized the update to the code was recommended by the Town's legal department and was intended to improve the efficiency and clarity of the land use appeals process for all parties. Leaman -Miller explained there was updated language from the first reading, to address Council concems regarding notifications for multi -family properties and stated the language had been changed from notifying the managing agent to notifying all homeowners. Mire explained an appeal is a specific legal process and should only notice persons apart of the appeal and asked Council to change the language back to what was in the first reading regarding notifications. Mire stated, when an appeal is set initially, presently, the notification would go to the managing agent, but staff could look at amending that in a different section of the code. Staufer stated he would like to keep the amended language as it was in the second reading, stating he thought the more people that know, the better. Coggin agreed with Staufer with the more people that know the better but agreed with Mire the change to the code should be in the initial application process, not the appeal portion. Mire asked if there were four hands to direct staff to take the recommendation back to the Planning and Environmental Commission to look at amending the language for the initial application. There were. Foley made a motion to approve and to change the language back to what was presented in the first reading regarding notifications, Coggin seconded motion passed (6-0). There being no fu meeting; Staufer Attest: Stephahie Bibbens, Town bef re the council, Foley moved to adjourn the t (0), meet adjourned at 7:42 p.m. Submitted, Town Council Meeting Minutes of April 10, 2023 Page 9