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HomeMy WebLinkAbout2023-05-02 TC Meeting MinutesVail Town Council Meeting Minutes Tuesday, May 2, 2023 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present Members absent: Staff members present: 1. Citizen Participation Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tern Kevin Foley Jen Mason Barry Davis Jonathan Staufer Pete Seibert Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk Linn Brooks, an Eagle County resident, introduced herself as a candidate for the Holy Cross Energy Board. Regina O'Brien, Eagle County Clerk and Recorder, thanked the town for their partnership during elections. Ziggy Davis, a Vail resident, asked Council to consider posting signs around popular fishing areas to help educate the community on the importance of handling catch and release fish so as not to harm them. 2. Any action as a result of executive session There was none. 3. Proclamation 3.1 Proclamation No. 5, Series of 2023, Wildfire Preparedness Month Read Proclamation into the record. Presenter(s): Paul Cada, Wildland Program Manager Town Council Meeting Minutes of May 2, 2023 Page 1 Background: This is a joint proclamation with Eagle County and the towns within the county declaring May to be Wildfire Awareness Month. Residents are encouraged to take action to reduce the threat of wildfire and prepare for a potential wildfire. Council members took turns reading the proclamation into the record. 4.Consent Agenda 4.1 Resolution No. 16, Series of 2023, A Resolution of the Vail Town Council Approving the Grant of an Easement to the Eagle River Water and Sanitation District Approve, approve with amendments, or deny Resolution No. 16, Series of 2023. Background: The Eagle River Water and Sanitation District is requesting an easement from the town to install and maintain water lines to the Residences at Main Vail. Staufer made a motion to approve, Mason seconded motion passed (6-0). 4.2 Contract Award to American Mechanical Services for Replacement of Police Department Roof Top Units Authorize the Town Manager to enter into an agreement with American Mechanical Services, in a form approved by the Town Attorney, in an amount of, and not to exceed, $124,052.00. Background: The purpose of this item is a request for approval of a change order to American Mechanical Services for the final two Police Department Roof Top Unit replacements. Coggin made a motion to approve, Staufer seconded motion passed (6-0). 4.3 Contract Award to the Cumming Group to become the Dobson Owner's Representative Authorize the Town Manager to enter into an agreement with Cumming Group, in a form approved by the Town Attorney, in the amount of, not to exceed $217,500.00. Background: At the February 21 town council meeting, the town manager received direction to solicit owner's representative services from qualified firms for the Dobson Ice Arena redevelopment project. The purpose of this item is a request for approval to authorize the Town Manager to enter into a contract with Cumming Group to provide owner's representative services for the project. Mason made a motion to approve, Davis seconded motion passed (6-0). 4.4 Contract Award to AVI-SPL, LLC to Upgrade the Audio/Video Capabilities at the Grandview Room Authorize the Town Manger to enter into an agreement, in a form approved by the Town Attorney, with AVI-SPL, LLC not to exceed $75,000.00, to upgrade the AN capabilities at the Grandview Room. Town Council Meeting Minutes of May 2, 2023 Page 2 Background: With the advent of hybrid meetings where people may attend in person or over Zoom, video and audio technology upgrades are required to continue the high quality of our public meetings. Coggin made a motion to approve, Mason seconded motion passed (6-0). 5. Town Manager Report Forrest stated the Attorney General would be in town later in the week to gain feedback on the merger of City Market. Forrest explained if Council had anything they would like him to share with the Attorney General, he would be happy to do so. 5.1 Council Matters and Status Report 5.2 SB23-213 Update Forrest gave an update on the bill that would focus on land use and creating affordable housing within the State of Colorado. Forrest stated the Town would stay on high alert as the bill moved through the House with preemptive mandates that would require up -zoning. 5.3 E-Bike Share Program Update Kristen Bertuglia, Director of Environmental Sustainability, explained there was money in the budget for an addition Bike Share Charging Station and asked if Council would like the station placed at the Town Municipal Building or at Buffehr Creek. Council requested the additional charging station be placed at Buffehr Creek. 6. Action Items 6.1 Resolution No. 15, Series of 2023, A Resolution for Electric Vehicle Readiness Plan Presenter(s): Greg Roy, Senior Planner and Cameron Millard, Energy Efficiency Coordinator Approve, approve with amendments, or deny Resolution No. 15, Series 2023. Background: Please see memo. Roy informed Council the Electric Vehicle Readiness Plan went before the Planning and Environmental Commission and the Commission recommended approval of the plan. Millard reviewed the background of the Electric Vehicle Readiness Plan and explained it derived from the Town's commitment to reduce greenhouse gas emissions by 50% by 2030 and 80% by 2050 and also identified goals and strategies to implement the objectives of the "Go EV City" Resolution that was adopted back on October 19, 2021. Millard also explained the plan aligns with the State of Colorado's Electric Vehicle goals and the plan was evaluated by multiple departments within the Town and had input from PEC, the Vail community and Town Council. Town Council Meeting Minutes of May 2, 2023 Page 3 Millard outlined changes made to the plan which included the addition of Fleet equipment such as lawncare to the Fleet procurement strategy, and additional strategy concerned with improving safety in the micro -mobility section, and a revised section in Appendix D titled: "What Battery Safety Tips Should be followed for E-mobility Devices." Langmaid asked for Council input. Foley asked if staff was looking into grant funding for highspeed charging in Federal funds for Electric Vehicle infrastructure. Chris Southwick, Mobility Innovation Coordinator, stated staff was looking into grant funding. Public comment was called, there was none. Foley made a motion to approve; Staufer seconded motion passed (6-0). 6.2 Ordinance No. 9, Series of 2023, First Reading, An Ordinance of the Town Council Repealing and Reenacting Section 7-10-9 of the Vail Town Code, Concerning the Penalty for Violations of Certain Commercial Transportation Regulations Presenter(s): Commander Matt Westenfelder, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 9, Series 2023. Background: The police department is requesting to change the penalty section of the passenger transportation ordinance. The current penalty section is cumbersome and causes confusion. The existing section would be replaced by Section 1-4-1, which governs the majority of ordinances. Westenfelder explained the guidelines for the current ordinance were overly complicated and required multiple steps of warnings and notices before violations were enforced. The proposed changes would simplify the warning and enforcement process and would remove any misunderstanding or confusion on when a warning was issued versus further enforcement action. Langmaid asked for Council's input. Foley asked if the changes to the ordinance only applied to commercial vehicles such as taxis and limousine companies and what the PD would do if the violations were regarding hotel fleets. Westenfelder stated Foley was correct regarding the taxis and limousine companies and explained the hotels were currently not part of the concern, it was more regarding Uber and the limo companies. Public comment was called. There was none. Coggin made a motion to approve; Davis seconded motion passed (6-0). Town Council Meeting Minutes of May 2, 2023 Page 4 6.3 Ordinance No. 10, Series of 2023, First Reading, An Ordinance of the Town Council of the Town of Vail, Colorado Amending the Definition of Unclaimed Property under the Vail Town Code Presenter(s): Commander Lachlan Crawford, Vail Police Department Approve, approve with amendments, or deny Ordinance No. 10, Series 2023. Background: The police department is requesting a change to the lost property ordinance. We would like to change the 180-day waiting period for found property to 90 days. This will not affect jewelry or currency which will remain at 180 days. Crawford stated the proposed code change would modify the period of time the property was held from 180 days to 90 days and explained the Vail Police Department has found the vast majority of property claimed was within the first few weeks of being turned in. Langmaid asked for Council input. Staufer asked what happened to the unclaimed property. Crawford explained the unclaimed property would get donated. Public comment was called. There^as none. Davis made a motion to approve Cpg in seconded motion passed (6-0). r 7. Public Hearings ti h 7.1 Ordinance No. 8, Series of�2 P, Second Reading, An Ordinance of the Town Council of the Town of Vail Amending tqYiion 4-2-4 of the Vail Town Code to Permit Alcoholic Beverage Tastings at Fermented It Beverage and Wine Retailers Presenter(s): Matt Mire, Town Attorney Approve, approve with amendments, or deny Ordinance No. 8, Series of 2023 upon second reading. Background: On March 1, 2023, Proposition 125 amended the above -mentioned statutory section to add fermented malt beverages and wine retailers to the list of licensees that are permitted to conduct tastings. The Town now desires to amend the Vail Town Code to include fermented malt beverage and wine retailers as licensees that may apply for tastings. Mire explained there were no changes made to the ordinance since first reading. Foley clarified the fermented malt beverage and wine retailers would need to obtain a tasting permit for wine tastings and asked if the Local Licensing Authority would make sure the business was TIPS trained and the business was in good standing. Town Council Meeting Minutes of May 2, 2023 Page 5 Mire stated they would need to fill out the application. Bibbens explained licensees that could apply for the Tasting Permit usually applied when their liquor license needed to be renewed and the Local Licensing Authority would make sure the licensee was in good standing with the Town and the State as well as Responsible Alcohol Serviced Trained. Public comment was called. There was none. Coggin made a motion to approve; Davis seconded motion passed (4-2, Foley and Staufer opposed). There being no further business to come before the council, Foley moved to adjourn the meeting; Staufer seconded motion passed (6-0), meet adjourned at 6:43 p.m. Attest: -to �anieffibbens�,� Clerk R spectfully Subm im Lanomaid. ' I aATSID Town Council Meeting Minutes of May 2, 2023 Page 6