HomeMy WebLinkAbout2023-05-02 TC Meeting MinutesVail Town Council Meeting Minutes
Tuesday, May 2, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present
Members absent:
Staff members present:
1. Citizen Participation
Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tern
Kevin Foley
Jen Mason
Barry Davis
Jonathan Staufer
Pete Seibert
Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
Linn Brooks, an Eagle County resident, introduced herself as a candidate for the Holy Cross
Energy Board.
Regina O'Brien, Eagle County Clerk and Recorder, thanked the town for their partnership during
elections.
Ziggy Davis, a Vail resident, asked Council to consider posting signs around popular fishing
areas to help educate the community on the importance of handling catch and release fish so as
not to harm them.
2. Any action as a result of executive session
There was none.
3. Proclamation
3.1 Proclamation No. 5, Series of 2023, Wildfire Preparedness Month
Read Proclamation into the record.
Presenter(s): Paul Cada, Wildland Program Manager
Town Council Meeting Minutes of May 2, 2023 Page 1
Background: This is a joint proclamation with Eagle County and the towns within the county
declaring May to be Wildfire Awareness Month. Residents are encouraged to take action to
reduce the threat of wildfire and prepare for a potential wildfire.
Council members took turns reading the proclamation into the record.
4.Consent Agenda
4.1 Resolution No. 16, Series of 2023, A Resolution of the Vail Town Council Approving
the Grant of an Easement to the Eagle River Water and Sanitation District
Approve, approve with amendments, or deny Resolution No. 16, Series of 2023.
Background: The Eagle River Water and Sanitation District is requesting an easement from the
town to install and maintain water lines to the Residences at Main Vail.
Staufer made a motion to approve, Mason seconded motion passed (6-0).
4.2 Contract Award to American Mechanical Services for Replacement of Police
Department Roof Top Units
Authorize the Town Manager to enter into an agreement with American Mechanical Services, in
a form approved by the Town Attorney, in an amount of, and not to exceed, $124,052.00.
Background: The purpose of this item is a request for approval of a change order to American
Mechanical Services for the final two Police Department Roof Top Unit replacements.
Coggin made a motion to approve, Staufer seconded motion passed (6-0).
4.3 Contract Award to the Cumming Group to become the Dobson Owner's
Representative
Authorize the Town Manager to enter into an agreement with Cumming Group, in a form
approved by the Town Attorney, in the amount of, not to exceed $217,500.00.
Background: At the February 21 town council meeting, the town manager received direction to
solicit owner's representative services from qualified firms for the Dobson Ice Arena
redevelopment project. The purpose of this item is a request for approval to authorize the Town
Manager to enter into a contract with Cumming Group to provide owner's representative
services for the project.
Mason made a motion to approve, Davis seconded motion passed (6-0).
4.4 Contract Award to AVI-SPL, LLC to Upgrade the Audio/Video Capabilities at the
Grandview Room
Authorize the Town Manger to enter into an agreement, in a form approved by the Town
Attorney, with AVI-SPL, LLC not to exceed $75,000.00, to upgrade the AN capabilities at the
Grandview Room.
Town Council Meeting Minutes of May 2, 2023 Page 2
Background: With the advent of hybrid meetings where people may attend in person or over
Zoom, video and audio technology upgrades are required to continue the high quality of our
public meetings.
Coggin made a motion to approve, Mason seconded motion passed (6-0).
5. Town Manager Report
Forrest stated the Attorney General would be in town later in the week to gain feedback on the
merger of City Market. Forrest explained if Council had anything they would like him to share
with the Attorney General, he would be happy to do so.
5.1 Council Matters and Status Report
5.2 SB23-213 Update
Forrest gave an update on the bill that would focus on land use and creating affordable housing
within the State of Colorado. Forrest stated the Town would stay on high alert as the bill moved
through the House with preemptive mandates that would require up -zoning.
5.3 E-Bike Share Program Update
Kristen Bertuglia, Director of Environmental Sustainability, explained there was money in the
budget for an addition Bike Share Charging Station and asked if Council would like the station
placed at the Town Municipal Building or at Buffehr Creek.
Council requested the additional charging station be placed at Buffehr Creek.
6. Action Items
6.1 Resolution No. 15, Series of 2023, A Resolution for Electric Vehicle Readiness Plan
Presenter(s): Greg Roy, Senior Planner and Cameron Millard, Energy Efficiency Coordinator
Approve, approve with amendments, or deny Resolution No. 15, Series 2023.
Background: Please see memo.
Roy informed Council the Electric Vehicle Readiness Plan went before the Planning and
Environmental Commission and the Commission recommended approval of the plan.
Millard reviewed the background of the Electric Vehicle Readiness Plan and explained it derived
from the Town's commitment to reduce greenhouse gas emissions by 50% by 2030 and 80% by
2050 and also identified goals and strategies to implement the objectives of the "Go EV City"
Resolution that was adopted back on October 19, 2021.
Millard also explained the plan aligns with the State of Colorado's Electric Vehicle goals and the
plan was evaluated by multiple departments within the Town and had input from PEC, the Vail
community and Town Council.
Town Council Meeting Minutes of May 2, 2023 Page 3
Millard outlined changes made to the plan which included the addition of Fleet equipment such
as lawncare to the Fleet procurement strategy, and additional strategy concerned with
improving safety in the micro -mobility section, and a revised section in Appendix D titled: "What
Battery Safety Tips Should be followed for E-mobility Devices."
Langmaid asked for Council input.
Foley asked if staff was looking into grant funding for highspeed charging in Federal funds for
Electric Vehicle infrastructure.
Chris Southwick, Mobility Innovation Coordinator, stated staff was looking into grant funding.
Public comment was called, there was none.
Foley made a motion to approve; Staufer seconded motion passed (6-0).
6.2 Ordinance No. 9, Series of 2023, First Reading, An Ordinance of the Town Council
Repealing and Reenacting Section 7-10-9 of the Vail Town Code, Concerning the Penalty
for Violations of Certain Commercial Transportation Regulations
Presenter(s): Commander Matt Westenfelder, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 9, Series 2023.
Background: The police department is requesting to change the penalty section of the
passenger transportation ordinance. The current penalty section is cumbersome and causes
confusion. The existing section would be replaced by Section 1-4-1, which governs the majority
of ordinances.
Westenfelder explained the guidelines for the current ordinance were overly complicated and
required multiple steps of warnings and notices before violations were enforced. The proposed
changes would simplify the warning and enforcement process and would remove any
misunderstanding or confusion on when a warning was issued versus further enforcement
action.
Langmaid asked for Council's input.
Foley asked if the changes to the ordinance only applied to commercial vehicles such as taxis
and limousine companies and what the PD would do if the violations were regarding hotel fleets.
Westenfelder stated Foley was correct regarding the taxis and limousine companies and
explained the hotels were currently not part of the concern, it was more regarding Uber and the
limo companies.
Public comment was called. There was none.
Coggin made a motion to approve; Davis seconded motion passed (6-0).
Town Council Meeting Minutes of May 2, 2023 Page 4
6.3 Ordinance No. 10, Series of 2023, First Reading, An Ordinance of the Town Council of
the Town of Vail, Colorado Amending the Definition of Unclaimed Property under the Vail
Town Code
Presenter(s): Commander Lachlan Crawford, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 10, Series 2023.
Background: The police department is requesting a change to the lost property ordinance. We
would like to change the 180-day waiting period for found property to 90 days. This will not
affect jewelry or currency which will remain at 180 days.
Crawford stated the proposed code change would modify the period of time the property was
held from 180 days to 90 days and explained the Vail Police Department has found the vast
majority of property claimed was within the first few weeks of being turned in.
Langmaid asked for Council input.
Staufer asked what happened to the unclaimed property.
Crawford explained the unclaimed property would get donated.
Public comment was called. There^as none.
Davis made a motion to approve Cpg in seconded motion passed (6-0).
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7. Public Hearings ti
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7.1 Ordinance No. 8, Series of�2 P, Second Reading, An Ordinance of the Town Council
of the Town of Vail Amending tqYiion 4-2-4 of the Vail Town Code to Permit Alcoholic
Beverage Tastings at Fermented It Beverage and Wine Retailers
Presenter(s): Matt Mire, Town Attorney
Approve, approve with amendments, or deny Ordinance No. 8, Series of 2023 upon second
reading.
Background: On March 1, 2023, Proposition 125 amended the above -mentioned statutory
section to add fermented malt beverages and wine retailers to the list of licensees that are
permitted to conduct tastings. The Town now desires to amend the Vail Town Code to include
fermented malt beverage and wine retailers as licensees that may apply for tastings.
Mire explained there were no changes made to the ordinance since first reading.
Foley clarified the fermented malt beverage and wine retailers would need to obtain a tasting
permit for wine tastings and asked if the Local Licensing Authority would make sure the
business was TIPS trained and the business was in good standing.
Town Council Meeting Minutes of May 2, 2023 Page 5
Mire stated they would need to fill out the application.
Bibbens explained licensees that could apply for the Tasting Permit usually applied when their
liquor license needed to be renewed and the Local Licensing Authority would make sure the
licensee was in good standing with the Town and the State as well as Responsible Alcohol
Serviced Trained.
Public comment was called. There was none.
Coggin made a motion to approve; Davis seconded motion passed (4-2,
Foley and Staufer opposed).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (6-0), meet adjourned at 6:43 p.m.
Attest:
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R spectfully Subm
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Town Council Meeting Minutes of May 2, 2023 Page 6