HomeMy WebLinkAbout2023-06-06 TC Meeting MinutesVail Town Council Meeting Minutes
Tuesday, June 6, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present:
Members absent:
Staff members present:
1. Citizen Participation
Travis Coggin, Mayor Pro Tam
Kevin Foley
Jan Mason
Pete Seibert
Barry Davis
Jonathan Staufer
Kim Langmaid, Mayor
Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Cleric
Robyn Smith, a west Vail resident, suggested a contest to help with the Dismount Zones in Vail
Village.
Rick Sackbauer, a Vail resident, thanked the Town of Vail Public Works Department for getting
the pickleball court up and running so quickly after the ski season and reminded Council of a
case that included recreational uses as a legitimate use of water rights.
Bob Armour, a Vail resident, asked for an evening meeting agenda regarding lithium battery
safety.
Jack Bergey, a Vail resident, thanked Council for their efforts on the West Vail Master Plan.
Kathryn Middleton, a Vail resident, welcomed the St. Anton delegation to Vail.
2. Any action as a result of executive session
There was none.
3. Recognition
Town Council Meeting Minutes of June 6, 2023 Page 1
3.1 Resolution No. 21, Series 2023 Adopting the Peer Resort Exchange Agreement and
Memorandum of Understanding Between the Town of Vail, Colorado, and St. Anton Am
Arlberg, Austria
Presenter(s): Presenter(s): Travis Coggin, Mayor Pro Tern
Adopt Resolution No. 21, Series 2023 and Memorandum of Understanding with St. Anton am
Arlberg.
Background: Following the trip taken by a Vail delegation in March 2022 to Switzerland and
Austria, the Town resolved to form a peer resort relationship with St. Anton am Arlberg. This
resolution memorializes the peer resort exchange agreement with St. Anton am Arlberg at the
time of their visit to Vail.
Council members took turns reading the Resolution into the record.
4. Proclamations
4.1 Proclamation No. 7, Series of 2023, Recognizing National Pollinators Month and the
Educational Efforts of the Betty Ford Alpine Gardens
Presenter(s): Travis Coggin, Mayor Pro Tern
Background: June 19th-25th, 2023 is National Pollinator Week. This is an annual event
celebrated internationally in support of pollinator health.
Council members took turns reading proclamation into record.
4.2 Proclamation No. 8, Series of 2023, Recognizing the Month of June, 2023 as Lesbian,
Gay, Bisexual, Transgender, and Queer (LGBTQ+) "Pride Month"
Presenter(s): Travis Coggin, Mayor Pro Tern
Background: Celebrating Pride Month influences awareness and provides support and
advocacy for Vail and Eagle County's LGBTQIA+ community and is an opportunity to take
action and engage in dialogue to strengthen alliances, build acceptance and advance equal
rights.
Council members took turns reading proclamation into record.
5. Appointments for Boards and Commissions
5.1 Vail Local Licensing Authority (VLLA) Appointments
Presenter(s): Travis Coggin, Mayor Pro Tern
Town Council Meeting Minutes of June 6, 2023 �� Page 2
Foley made a motion to reappoint Bryce Bastolich and Bob McKown to serve on the Local
Licensing Authority for a two-year term ending May 31, 2025; Mason seconded, motion passed
(6-0).
6 Consent Agenda
6.1 Resolution No. 22, Series of 2023, A Resolution Approving an Amended Operating
Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2023
through December 31, 2023
Approve, approve with amendments, or deny Resolution No. 21, Series of 2023.
Background: Please see attached memo.
Foley made a motion to approve, Staufer seconded motion passed (6-0).
6.2 Resolution No. 24, Series of 2023, A Resolution of the Vail Town Council Approving
Contract Amendment Number One between the Town of Vail and the Colorado
Department of Human Services Behavioral Health Administration
Approve, approve with amendments, or deny Resolution No. 24, Series of 2023.
Background: Please see attached memo.
Davis made a motion to approve; Foley seconded motion passed (6-0).
6.3 Contract Award to Rocky Mountain Custom Landscape for 2023 Turf Grass Reduction
Project
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Rocky Mountain Custom Landscape for the 2023 Turf Grass Reduction Project,
not to exceed $180,244.82.
Background: The 2023 Turf Grass Reduction Project is a continuation of the Town's on -going
efforts to reduce the amount of non-functional irrigated turf grass. The 2023 project converts
over 14,000 square feet, 113 acre, of irrigated turf grass to native grass, perennial flowers and
shrub plantings. The locations for the 2023 project include the Sandstone Underpass area, Main
Vail Roundabout east bound 1-70 cutoff, and the north side of the Village Transportation Center.
Mason made a motion to approve; Staufer seconded motion passed (6-0).
6.4 Letter of Support for the USDA Composting and Food Waste Reduction (CFWR) Pilot
Program Grant Application for the Avon Vail Commercial Composting Pilot Program
Approve, approve with amendments, or deny the letter of support.
Background: The Town of Avon and Town of Vail aim to jointly secure up to $400,000 in USDA
grant funding to launch a two-year regional commercial composting pilot program that aims to
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divert organic waste from local restaurants, generate high -quality compost, reduce greenhouse
gas emissions, promote an environmentally sustainable regional economy, and contribute to the
Eagle County's Climate Action Plan goal of diverting 80% of organic materials currently sent to
landfills by 2030.
Staufer made a motion to approve; Davis seconded motion passed 6-0).
7. Town Manager Report
7.1 Town Manager Report
Forrest gave an update on Dobson Ice Arena and explained the new roof and building would be
quite expensive and staff would be asking Populus to look into a plan to work within the current
budget and available resources.
Forrest asked for Council's permission to issue an RFP to find a solution to the current parking
software issues regarding parking sales.
Forrest also explained there was on going discussions with the Town of Avon, Eagle County
and other State entities regarding housing opportunities, specifically creating a regional strategic
plan.
7.2 Council Matters and Status Report
Coggin stated the community picnics would be on July 11, 2023 at Bigghorn Park, August 8,
2023 at Donovan Pavilion and the Vail Social will be on September 12, 2023.
8. Action Items
8.1 Ordinance No.12, Series of 2023, First Reading, An Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Housing Fund, Dispatch Services Fund, and Residences at Main Vail
Fund of the 2023 Budget for the Town of Vail, Colorado; and Authorizing the Said
Adjustments as set fort herein; and Setting forth Details in regard thereto.
Presenter(s): Alex Jakubiec, Budget AnalystlSTR Manager and Carlie Smith, Director of
Finance
Approve, approve with amendments, or deny Ordinance No. 12, Series 2023.
Background: Please see memo.
Jakubiec gave an updated revenue projection across major sources. He explained during the
2023 budget process Council supported a conservative approach to revenue projections due to
uncertainty within the economy and an expectation that there would be a normalization in
visitation after record visitation in 2021 and 2022. Key points that were made:
D Through April, general 4% sales tax collections totaled $20,182,273, a $1,132,208 or 6%
increase compared to 2022 actuals and tracking 40% ahead of budget.
Proposed to increase budgeted sales tax collections by a total of $6,085,000 with 62%,
or $3,772,700 going to the General Fund and 38% or $2,312,300 to the Capital Projects
Fund.
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➢ The proposed amended budget for the 4.0% sales tax budget totals $40,085,000 million,
down 1.7% from 2022 actual collections.
D Proposed budget increases to several other of the Town's major revenue sources
including lift tax and parking sales.
➢ Lift Tax was proposed to increase by $339,044 which would increase the total amended
budget to $6,234,550, a $239,068, or 4% decrease from 2022.
o The adjusted forecast was based on year-to-date collections with the remainder
of the year projected down 10%.
➢ Reflected an increase in parking sales which included a $513,737 increase in daily
parking sales and a $407,536 increase in parking pass sales.
o Projection was year to date actual collections with the remainder of the year
down 10%.
Jakubiec gave a high-level explanation of the major increases to the budget, which included:
General Fund
➢ Proposed to increase by approximately $538,000 with a $90,000 reimbursement
o $250,000 placeholder to pursue next steps for Civic Area Plan
o $85,000 for two housing site feasibility studies, one at Middle Creek and the
other in East Vail
➢ Adjustments result in an ending fund balance of $53.8M
Caoital Protects Fund
➢ Proposed to increase by approximately $461,000
o $150,000 increase for roundabout lighting project potential contingencies
➢ Adjustments result in an ending fund balance of $16.1 M
Housina Fund
➢ Proposed to increase by approximately $5M
o Two placeholders for potential CDOT parcel purchases, one at Timber Ridge and
one at Middle Creek.
Marketing Fund
➢ Transfer of $60,000 from the Signature Events budget to Town Produced Events budget for Vail
America Days.
o Event budget increased to $140,000 with no net impact.
Staufer wanted to make sure the Town stayed conservative for the remainder of the year.
Public comment was called. There was none.
Davis made a motion to approve; Foley seconded motion passed (6-0).
9. Public Hearings
9.1 A Rehearing of an Appeal, Pursuant to Section 12-3-3 of the Vail Town Code, in Case
# DRB22-0035, a Residential Project Located at 3070 Booth Creek Drive, Vail Village
Filing No. 11, Block 3, Lot 7, and Setting Forth Details in Regards Thereto. (TC22-0002).
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Appellant: Reggie D. Delponte Residence Trust No. 1 and Reggie D. Delponte Residence
Trust No. 2 - Resolution No. 23, Series of 2023, Making Findings on the Appeal of DRB22-
0035, Concerning a Residential Project Located at 3070 Booth Creek Drive, Vail,
Colorado, and Upholding the Decision of the Design Review Board, Without Conditions
of Approval
Presenter(s): Matt Mire, Town Attorney
Action Requested: Approve Resolution No. 23, Series 2023
Background: The applicant requested Design Review Board approval of an addition to the
residence on the applicant's property. On March 2, 2022, the DRB approved the application with
one condition of approval, that the applicant shall remove all encroachments on the adjacent
Town owned stream tract. On March 7, 2022, the applicant filed an appeal to the Town Council
of the DRB's condition of approval. On May 3, 2022, the Town Council heard the appeal, and
on May 17, 2022, the Town Council upheld the DRB's decision, but slightly modified the
condition. The applicant appealed the Town Council's decision to the Eagle County District
Court, and the District Court remanded the case to the Town Council with direction to remove all
conditions concerning the applicant's requirement to remove encroachments form Town
property.
Mire gave a brief recap regarding the application and explained the District Court Judge did not
see sufficient evidence in the record to support the findings Council made about the harm the
private improvements were causing to the stream and remanded the Vail Town Council remove
all conditions concerning the applicants' requirements to remove encroachments from Town
property.
Mire stated Council must approve the proposed resolution.
Public comment was called.
Amanda Bradley, an attorney for Delponte, clarified the court made the ruling in addition to there
being no evidence concerning the improvements, there was a specific ruling that there was no
evidentiary support that the use of Tract C was related to the application so materials in the
record and findings in the proposed Resolution 23, Series of 2023 were unrelated to the
application at hand.
Davis made a motion to approve; Mason seconded motion passed (6-0).
9.2 Ordinance No. 11, Series 2023, Second Reading, An Ordinance of the Town Council
Amending Section 1-5-11(A)(1) of the Vail Town Code Regarding Meetings of the Town
Council
Presenter(s): Matt Mire, Town Attorney
Approve, approve with amendments, or deny Ordinance No. 11, Series 2023 upon second
reading.
Town Council Meeting Minutes of June 6, 2023 Page 6
Background: The Town wishes to update the Town Code regarding the meetings of the Town
Council.
Mire explained there were no changes from first reading and the Ordinance would clean up the
language in the Town Code regarding public meetings.
Staufer made a motion to approve; Davis seconded motion passed (6-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Davis seconded motion passed (6-0), meet adjourned at 6:54 p.m.
Attest:
Stephlnie Bibbens, own Clerk
Respectfully Submitted,
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