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HomeMy WebLinkAbout2023-06-20 TC Meeting MinutesVail Town Council Meeting Minutes Tuesday, June 20, 2023 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Langmaid. Members present: Kim Langmaid, Mayor Travis Coggin, Mayor Pro Tern Kevin Foley Jeri Mason Pete Seibert Barry Davis Jonathan Staufer Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk 1. Citizen Participation Caitlin Murray, Executive Director of BRAVOI Vail gave an overview of their programing for the summer and thanked the Town of Vail for their support. Jack Bergey, a Vail resident, spoke to the good work he felt the Planning and Environmental Commission had done with the West Vail Master Plan and asked Council not to start the process over. 2. Any action as a result of executive session There was none. 3. DRBIPEC 3.1 DRBIPEC Update Greg Roy, Senior Planner explained there wasn't an update for PEC because there weren't any items to discuss at that time and the meeting had been canceled. Roy explained there would be items for the PEC to discuss in July. 4. Matters from Mayor, Council and Committee Reports Davis explained there wasn't an RTA updated, the North Trail would open on June 21, 2023 and was happy with how well the GoPRO Mountain Games and St. Anton visit went. Town Council Meeting Minutes of June 20, 2023 Page 1 Mason reminded everyone about the upcoming fourth of July parade and for the community to check out the Betty Ford Alpine Garden. Mason also asked for Council to consider making a more permanent memorial to honor Mikaela Shiffrin in the town. Coggin noted a letter in the Vail Daily regarding the PARC Act, which would allow permanent rock -climbing fixtures in wilderness areas, and asked the Environmental Sustainability Department to look into the act, explaining that it could be a concern. Coggin also explained the Vail Police Department was working on enforcement with the Dismount Zones in the villages and to also for the community to be aware of the PRIMAVall and summer concert schedules are out. Seibert thanked staff for their role in the St. Anton visit. Staufer reminded the community that the Citizens for Climate Action was in town and paid his respects to the Scheidegger and Bailey families. Foley explained he was looking forward to the Dobson Ice Arena discussion that would be scheduled for the July 18, 2023 Town Council meeting, thanked staff involved with the snowmeit repairs in Lionshead and Donovan Pavilion staff for putting on the fourth of July celebration, reminded community that the Vail Golf Course would be open on the second or third of July and asked for more information regarding how much money the Town sends west and would like to see more money come back to the east. He would like to see Eagle County do more for the residents in Vail. Langmaid also thanked staff for their efforts with the St. Anton visit as well as the GoPro Games. She also reiterated the message on bear awareness and asked if there was support for looking into what other jurisdictions were doing regarding the sale of furs. 4. Consent Agenda 4.1 May 2, 2023 TC Meeting Minutes Foley made a motion to approve, Staufer seconded motion passed (6-0, Seibert abstained because he was absent that meeting). 4.2 May 16, 2023 TC Meeting Minutes Coggin made a motion to approve; Mason seconded motion passed (7-0). 4.3 Resolution No. 25, Series of 2023, A Resolution of the Vail Town Council Approving a Lease Agreement between the Town of Vail and the Colorado Department of Transportation ("CDOT") to Allow for Public Parking on 1-70 Frontage Roads In the Town of Vail Approve, approve with amendments or deny Resolution No. 25, Series of 2023. Town Council Meeting Minutes of June 20, 2023 Page 2 Background: CDOT currently leases to the Town certain sections of the 1-70 frontage roads within the Town for use as public parking and for general peak period public overflow parking at times the Town's off-street parking facilities are anticipated to or have reached full capacity. The Town and CDOT wish to renew said lease through May 31, 2026. Coggin made a motion to approve; Davis seconded motion passed (7-0). 4.4 Contract Award to Chevo Studios for the Gramshammer Memorial at Children's Fountain Direct the Town Manger to enter into a design and fabrication contract with Chevo Studios in the amount of $68,921.00 for the Gramshammer memorial at Children's Fountain Background: The purpose of this item is to request the Town Council to award a design and fabrication contract to Chevo Studios in the amount of $68,921.00 for the design and fabrication of the stone tribute to Pep! Gramshammer. Coggin made a motion to approve; Staufer seconded motion passed (6-1 Foley opposed). Foley stated he would want the memorial to be on the comer of Bridge Street and Gore Creek Drive, not at the Children's Fountain. 4.5 Contract Award to Hallmark Inc for Vail Bridge Safety Improvements Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Hallmark Inc. for the Vail Bridge Safety Improvements Project, not to exceed $998,176.00. Background: The project will repair and bring up to current standards the bridge/approach rails on Bighorn Rd over Bighorn Creek, Bighorn Rd over Pitkin Creek, Lupine Dr over Gore Creek and Nugget Lane over Gore Creek as well as scour mitigation and corrosion remediation at the Nugget Lane structure. The 2023 budget for this project is $1,400,000.00. The project is scheduled to be completed by November 15, 2023. Coggin made a motion to approve; Davis seconded motion passed (7-0). 4.6 Contract to Harry Teague Architects for the Art in Public Places Artist in Residence Design Authorize the Town Manager to enter into a contract, approved by the Town Attorney, with Harry Teague Architects for the Art in Public Places Artist in Residence Design Project, in the amount of, and not to exceed $132,000. Background: Request approval to authorize the Town Manager to enter into a contract with Harry Teague Architects to provide full design services for Art in Public Places Artist in Residence project. These services include Design Development Documents, including obtaining Design Review Approval, Construction Documents, Building Permit review, Bidding and Construction Administration for the AIPP Artist in Residence project in Ford Park. Town Council Meeting Minutes of June 20, 2023 Page 3 Coggin made a motion to approve; Staufer seconded motion passed (7-0). 5. Town Manager Report 5.1 Town Manager Report Forrest explained the next steps after a highly successful visit with the Town's sister city St. Anton, which included a possible student and employee exchange as well as a possible visit to St. Anton next summer. Forrest addressed the concerns regarding the Dismount Zone in Vail Village and explained there would be targeted enforcement by Vail Police Department. Forrest also mentioned Code Enforcement would be monitoring neighborhoods and trash receptacles to help reduce bear activity. 5.2 Council Matters and Status Report Halloran explained the Town has leased out 41 out of the 72 Resident at Main Vail units and would be opening the remaining units to the public in the next couple of weeks. 6. Action Items 6.1 Resolution No. 14, Series of 2023, A Resolution Adopting Vail's Stewardship Roadmap Presenter(s): Mia Vlaar, Director of Economic Development and Kristen Bertuglia, Director of Environmental Sustainability Approve, approve with amendments, or deny Resolution No. 14, Series 2023. Background: Early in 2022, the town embarked on an innovative path to guide how it manages an economy founded 60 years ago almost entirely on tourism. With town revenues continuing to achieve new heights following pandemic -related economic challenges and with occupancy rates now softening since last summer, the town is re-examining how tourism can generate additional value for the community. Vlaar explained the final roadmap had been built out in a graphical style to better communicate the goals and benefits of the plan for town council, town staff, community stakeholders, and the public. This was done to bring balance between the Town's tourism economy and the Town's community environment. Vlaar highlighted the different actions that were under way, which included: ➢ Making Vail livable o Housing initiatives such as Residences at Main Vail and Timber Ridge Redevelopment ➢ Snowmelt System o Using Geothermal Energy ➢ Brand Development ➢ Environmental Sustainability Town Council Meeting Minutes of June 20, 2023 Page 4 o Geolocation data ➢ Dobson/Civic Area Plan Bertuglia reported on the wildlife initiative, explaining the Town was working with CDOT on wildlife crossing and the Town continued to work with the Community Wildlife Roundtable. Vlaar spoke to the Town working with the Town's partners to better understand the Town's different capacities at different times of the year, on the mountain, in the towns and water usage. Vlaar reminded Council that all the underlying documentation to the roadmap was available on Engage Vail. Council members thanked everyone that was involved with the project for the time and effort it took to make the roadmap a solid working document. Public comment was called, there was none. Coggin made a motion to approve; Davis seconded motion passed (7-0). 7. Public Hearings 7.1 Ordinance No.12, Series of 2 23, Second Reading, An Ordinance Making Budget Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fu d, Heavy Equipment Fund, Dispatch Services Fund, and Residences at Main Vail Fund of the 2023 Budget for the Town of Vail, Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth Detail in Regard Thereto Presenter(s): Alex Jakubiec, Budget Analyst/STR Manager and Carlie Smith, Director of Finance Approve, approve with amendment, or deny Ordinance No. 12, Series of 2023 upon second reading. Background: Please see attached memo. Jakubiec explained since the first reading there were a few minor changes. Those changes were: General Fund ➢ Requested increase of $75,000 for high visibility DUI enforcement ➢ $25,000 placeholder for housing need study collaboration with other Eagle County Organizations ➢ Other increases included housing expenditures for newly acquired employee housing units as well as revenue increases for those units RETT Fund ko Town Council Meeting Minutes of June 20, 2023 Page 5 ➢ Pepi Gramshammer Memorial ➢ $4M placeholder for Dobson Remodel next steps. c Funds would not be spent without approval from Council. Public comment was called, there was none. Foley made a motion to approve, Coggin seconded motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Seibert seconded motion passed (7-0), meet adjourned at 6:42 p.m. Attest: to anie Bib ens, Town Clerk Respectfully Submitted, Kim Langmaid, Mayor Town Council Meeting Minutes of June 20, 2023 Page 6