HomeMy WebLinkAbout2023-09-19 TC Meeting MinutesVail Town Council Meeting Minutes
Tuesday, September 19, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M, by
Mayor Langmaid.
Members present:
Members absent:
Staff members present:
Staff members absent:
1. Citizen Participation
Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tom
Kevin Foley
Jon Mason
Jonathan Staufer
Pete Seibert
Barry Davis
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
Russell Forrest, Town Manager
Alison Wadey, Vail Chambers Business Association, invited the Council and community
members to attend the Town Council candidate forum the following week on Tuesday,
September 26, 2023.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1 August 1, 2023 TC Meeting Minutes
Foley made a motion to approve, Staufer seconded motion passed (5-0).
3.2 August 15, 2023 TC Meeting Minutes
Coggin made a motion to approve; Foley seconded motion passed (5-0).
4. Town Manager Report
Town Council Meeting Minutes of September 19, 2023 Page 1
Halloran explained there was a brief update on the Civic Area RFP that went out. Staff
interviewed a couple of consultant teams and narrowed the results down and would be back
with an update at a future meeting.
4.1 Council Matters and Status Report
5. Action Items
5.1 Revely Vail and Vail Holidays Event Plan and Budget Requests
Presenter(s): Jeremy Gross, Special Event Coordinator
1. Authorize the Town Manager to enter into an agreement with RythmEFX for the design and
construction of the Santa's Village, on a form approved by the Town Attorney, in an amount not
to exceed $81,920.
2. Authorize the Town Manager to increase the marketing fund expense budget by $125,000
for Revely Vail and Vail Holidays, along with increasing the reimbursement from Vail Resorts by
$125,000. Recognizing this will have a net zero impact to the Town of Vail costs.
Background: Update of early season activation for Revely Vail and Vail Holidays.
Gross summarized the early season events, which consisted of live music during apr6s in both
villages, tree lightings, Alpine Art Center art projects, a small concert series over Thanksgiving
weekend, a localslemployee kick-off party on November 20, 2023, and other re -occurring
events from the past.
Gross presented a new element for the holiday season, a small village that would consist of
eight playhouse structures, each with different holiday and Vail themes, that would be family
oriented and interactive. The activation of the small village would include visits from Santa,
music and possibly some culinary activations.
Staufer asked where the village would be located.
Gross explained it would be mainly on International Bridge, but there may be some houses
spread out throughout Vail Village and Lionshead Village.
Gross made a budget request to reappropriate $125,000.00 from Vail Resorts as a revenue line
item and add the amount to the Town's Produced Event line item to make the payment process
for the events more streamlined and cleaner and to enter into a contract with RhythmEFX to
design the small structures.
Mason asked where the structures would be kept after use.
Gross answered the structures would be stored and the intent would be to reused the structures
in the future holiday seasons.
Foley made a motion to approve; Coggin seconded motion passed (5-0).
Town Council Meeting Minutes of September 19, 2023 Page 2
S. Public Hearings
6.1 Ordinance No.17, Series of 2023, Second Reading, An Ordinance for a Prescribed
Regulation Amendment Pursuant to Section 12.3-7 Amendment, Vail Town Code, to
Amend Section 12-21-10 Development Restricted, to Allow Structures in the Housing
Zone District to be Built on a Slope of 400A or Greater and Setting Forth Details in Regard
Thereto. (PEC23-0016)
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance No. 17, Series 2023 upon second
reading.
Background: The Planning and Environmental Commission (PEC) held a public hearing on the
proposed amendment on August 14, 2023. There was discussion as to the appropriateness of
the variance process and corresponding criteria for reviewing housing developments on steep
slopes. The PEC also discussed the potential impact of the code change on the review of large
residential structures on steep slopes. It was determined that the existing review process based
on adopted building codes and other engineering requirements would be unaffected by
removing the need for a variance for projects on steep slopes within the Hosing District. The
PEC recommended approval in a 6-1-0 vote (Pratt opposed). Commissioner Pratt expressed a
preference to continue to review potential development on steep slopes within the Housing
District on a case by case basis, using the existing variance process.
Roy explained there weren't any changes made to the ordinance since first reading.
Staufer stated he would be voting against the ordinance because he thought the variance
process served the Town of Vail well, and if the Town kept changing the rules to make the
processes easier and easier, the Town would look like everywhere else and won't have to wont'
about housing anymore.
Coggin countered Staufer's statement by explaining the Town allowed zoning development in
40% slopes in all other districts and some shouldn't have been allowed without a variance.
Long maid asked if the home at the far west end of Forest Road is greater than a 40% slope.
Roy explained that house was in the Primary Secondary Zone District, which prevented
development in that slope without a variance.
Langmaid stated if the Town was going to allow this for the homes like the ones on Forrest
Road, then the Town needed to be allowing the same for the local housing and community
members.
Public comment was called. There was none.
Foley made a motion to approve using the findings on page two of the staff memorandum dated
September 19, 2023; Coggin seconded motion passed (4-1 Staufer opposed).
Town Council Meeting Minutes of September 19, 2023 Page 3
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (5-0), meet adjourned at 6:19 p.m.
Respectfully Submitted .
Attest: ,
m Langmai yoZ�7 OF
Ste hanie Bibbens, Town Clerk
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ORAT�O
Town Council Meeting Minutes of September 19, 2023 Page 4