HomeMy WebLinkAbout2023-10-17 TC Meeting MinutesTown Council Meeting Minutes of October 17, 2023 Page 1
Vail Town Council Meeting Minutes
Tuesday, October 17, 2023
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present: Kim Langmaid, Mayor
Kevin Foley
Jen Mason
Pete Seibert
Barry Davis
Jonathan Staufer
Members present on Zoom: Travis Coggin, Mayor Pro Tem
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1. Citizen Participation
Rick Sackbauer, a Vail resident, expressed concerns about established view corridors. He
stated trees were blocking the view from Checkpoint Charlie looking toward the Gore Range. He
also had concerns regarding the state of the Vail Trail, which he stated had fallen into disrepair
with several downed trees.
Mike Griffin, board member of High Five Access Media, reminded Council and the community of
all the services the High Five Access Media organization provided.
Jack Bergey, a Vail resident, welcomed the delegation in town from Japan. He thanked council
for relaunching the Global Friendship Exchange program.
2. Any action as a result of executive session
There was none.
3. Proclamation
3.1 Proclamation No. 11, Series of 2023 Recognizing and Relaunching Vail's Global
Friendship Exchange with Yamanouchi Machi, Nagano, Japan
Presenter(s): Kim Langmaid, Town Mayor
Town Council Meeting Minutes of October 17, 2023 Page 2
Background: The Exchange celebrates diversity and promotes cultural understanding,
tolerance, empathy, and appreciation for diverse global perspectives.
Council members took turns reading Proclamation into the record.
3.2 Proclamation No. 12, Series of 2023 National Friends of Libraries Week
Presenter(s): Lori Barnes, Director of Library Services
Background: Friends of Libraries groups have their very own national week of celebration!
United for Libraries coordinates this 18th annual National Friends of Libraries Week Oct. 15-21,
2023.
Council members took turns reading Proclamation into the record.
4. Consent Agenda
4.1 September 5, 2023 TC meeting minutes
Foley made a motion to approve, Staufer seconded motion passed (7-0).
4.2 September 19, 2023 TC meeting minutes
Davis made a motion to approve; Mason seconded motion passed (5-0, Davis and Seibert were
absent on the September 19 meeting).
4.3 Contract Award to Design Workshop for the Second Phase of the Civic Area Plan
Implementation
Authorize the Town Manager to enter into a contract, in a form approved by the Town Attorney,
with Design Workshop for the second phase of the Civic Area Plan implementation, not to
exceed $356,486.00.
Background: As the conceptual design plans for Dobson are further developed and construction
begins, the timing is right to take a wholistic view of how best to sequence and execute the next
steps toward implementation of the Civic Area Plan. The purpose of this memorandum is to
request the Vail Town Council to authorize the Town Manager to enter negotiations to award a
contract to Design Workshop.
Mason made a motion to approve, Davis seconded motion passed (7-0).
5. Town Manager Report
5.1Town Manager Report
Forrest confirmed with the council their approval of a request for his participation on the policy
committee for the Colorado Municipal League and mentioned the town was hosting a delegation
from Yamanouchi Machi, the Mountain Towns 2030 conference, and the Colorado Association
of Ski Towns in the same week.
Town Council Meeting Minutes of October 17, 2023 Page 3
5.2 Council Matters and Status Report
6. Action Items
6.1 Development of West Middle Creek
Presenter(s): George Ruther, Director of Housing
Listen to presentation and provide next steps.
Background: The purpose of this item is to provide the Vail Town Council and Vail community
with an update on the Request for Proposals for development services for the West Middle
Creek Village Apartments selection process, share the recommendation of a private sector
development partner, and outline a series of next steps in the process of developing the site.
Ruther gave an update on the RFP process for the development of local homes at West Middle
Creek. Stating of ten qualified responses received, the selection advisory committee narrowed
the list to three finalists – Corum Real Estate Group, Gorman & Company and Triumph
Development.
Ruther went on to say the committee recommended the town enter into pre-development
agreement negotiations with Corum Real Estate Group and next steps will be to finalize an
agreement, and potentially begin design work by November.
Davis asked if the Town was going to enter into a partnership with Corum, he would like to see
more data than just stakeholders of what the Town needed for the development.
Ruther explained Corum was committed to providing a market study to prove out the concepts
of the proposal that was provided to Council.
Foley was concerned with the average Area Median Income and wanted to see if the Town
could subsidize on the rental rates to get more employees into the project.
Ruther stated there were some opportunities for additional participation from the Town that
could positively affect some of those rental rates and would work through those opportunities in
the development agreement.
Staufer expressed concerns regarding the unit type and was worried the Town was stretching
the limits of a particular product.
Ruther explained the market study would help validate and verify the proposal that was put in
place.
Staufer asked if the design cues were taken from Simba Run and commented how it was much
further away than Vail Village and Lionshead were.
Ruther told Staufer staff would keep that in mind moving forward.
Town Council Meeting Minutes of October 17, 2023 Page 4
Davis made a motion to direct the Town Manager and Housing Director to negotiate and
exclusive pre-development agreement with Corum Real Estate Group; Mason seconded motion
passed (7-0).
6.2 Ordinance No. 21, Series of 2023, First Reading, An Ordinance Amending Chapter 4 of
Title 1 of the Vail Town Code by the Addition of a New Section 1-4-6, to Allow for Penalty
Assessments for Code Violations
Presenter(s): Ryan Kenney, Police Chief, Vail Police Department
Approve, approve with amendments, or deny Ordinance No. 21, Series of 2023 upon First
Reading.
Background: Staff is requesting to add a penalty assessment to our penalty ordinance 1-4-1.
Kenney present a code amendment that would add a penalty assessment to the Town Code
and would allow officers to have a penalty code.
Kenney explained a first offense would be $100.00, second offense would be $500.00, and the
penalties would increase from there. He also stated, the code would break out two violations,
Deceptive Use, which the first violation would cost $500.00 and the other would add a Bear
Violation and would cost $1000.00 for the first violation.
Buck Allen, Municipal Court Judge, stated the proposed code change was a win-win proposition
of the type of action.
Staufer made a motion to approve; Foley seconded motion passed (7-0).
7. Public Hearings
7.1 Ordinance No. 19, Series 2023, Second Reading, An Ordinance of the Town of Vail
Amending Title 12 of the Vail Town Code to Add the New West Vail Multi-Family Overlay
District, to Further the Town's Workforce Housing Goals
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance No. 19, Series 2023, upon second
reading.
Background: This ordinance is proposing to amend the Vail Town Code with the adoption of the
West Vail Multi-Family Overlay District (WVMF). The WVMF overlay district is an
implementation component of the West Vail Master Plan, adopted by the Vail Town Council on
November 2, 2021.
Roy stated there were no changes made to the ordinance since first reading and reminded
Council of the proposed amendments staff wanted to make to the existing code.
Langmaid asked Davis if he was able to gather more information he wanted since first reading.
Town Council Meeting Minutes of October 17, 2023 Page 5
Davis stated he spoke with staff and understood what he would like to see happen would need
to happen outside of the proposed ordinance and asked Roy for clarification on the parking EHU
component.
Roy explained with three EHUs on site, the Density Bonus, the developer would be able to do
one EHU parking spot or one parking spot per EHU.
Staufer asked for clarification on the application process.
Roy stated the process required an application to the Planning Commission, the rezoning
criteria would need to be applied, the Planning Commission would nee to make a
recommendation to approve, and then the application would go to Town Council for review and
final review.
Public comment was called.
Jack Bergey, a Vail resident, asked if there were any changes made since first reading.
Council answered no.
Mason made a motion to approve; Mason seconded motion passed (7-0).
7.2 Ordinance No. 20, Series 2023, second Reading, An Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, and Marketing Fund of the 2023 Budget for The Town of Vail,
Colorado; and Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth
Detail in Regard Thereto.
Presenter(s): Alex Jakubiec, Budget Analyst/STR Manager
Approve, approve with amendments, or deny Ordinance No. 20, Series 2023, upon second
reading.
Background: Please see attached memo.
Jakubiec stated there were no changes made since first reading.
Foley made a motion to approve. Staufer seconded motion passed (6-1, Coggin opposed).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Mason seconded motion passed (7-0), meet adjourned at 7:23 p.m.
Town Council Meeting Minutes of October 17, 2023 Page 6
Respectfully Submitted,
Attest: __________________________________
Kim Langmaid, Mayor
______________________________
Stephanie Bibbens, Town Clerk